Specialist - Purchasing

ROLE AND PURPOSE: To facilitate the smooth operation of the Purchasing Department by applying good public relations skills, good organizational skills, accurate data entry skills and general office skills. QUALIFICATIONS: Education/Certification: ? High School Diploma/GED from an accredited institution, required. ? Courses in data entry, spreadsheet application or other technology related subjects preferred Experience: ? One year experience in a purchasing position, school district or governmental purchasing experience, preferred MAJOR RESPONSIBILITIES AND DUTIES: I. ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT: ? Assist in preparing cost projections for furniture, fixtures and equipment (FF&E) for all new campuses, additions and remodeling projects. ? Assist in budgeting and planning for FF&E for all new campuses, additions and remodeling projects. ? Make necessary field trips to evaluate FF&E needs for all campuses, additions and remodeling projects ? Assist in preparing budgets for FF&E for all new campuses, additions and remodeling projects. ? Write bid specifications and prepare bids for FF&E for new construction and remodeling projects. ? Prepare bid tabulations for FF&E bids. ? Evaluate bids and make recommendations for FF&E projects. ? Prepare purchase orders for FF&E projects. ? Resolve problems with FF&E orders. ? Monitor cost and expenditure for FF&E orders. ? Analyze and process purchase orders for selected locations ? Maintain vendor files and prepare bid files for storage ? Maintain approved vendor/single source listing ? Assist in bid openings ? Maintain good working relationships with vendors, customers, support services, administration personnel and all other school district personnel. II. OTHER DUTIES: ? Other duties as assigned by the Director of Purchasing. III. SUPERVISORY RESPONSIBILITIES: ? None. IV. EQUIPMENT & SOFTWARE SKILLS: ? Personal computer, printer, fax machine, copier, scanner, and calculator. ? Microsoft Office applications (Word, Outlook, Excel, PowerPoint, One Drive, etc.) ? Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive, etc.) V. WORKING CONDITIONS: MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS: ? Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment. ? Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping ? Motion: Moderate walking ? Lifting: Regular light lifting and carrying (less than 15 pounds) ? Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise ? Mental Demands: Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions. Duty Days 243 Pay Grade Admin Support 6

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