Assistant Project Manager

Assistant Project Manager Location: Sterling, Massachusetts Position: Full-Time Position Overview: Macura Excavating is seeking a motivated, organized, and detail-oriented Assistant Project Manager to support our growing sitework and underground utility construction operations. The Assistant Project Manager will work closely with Project Managers, Superintendents, Foremen, Estimators, and company leadership to ensure projects are properly planned, coordinated, documented, and executed efficiently and profitably. This position is primarily office-based, with periodic site visits to coordinate with field personnel, review project progress, verify quantities, and resolve construction-related issues. The ideal candidate will have experience in heavy civil construction, site development, earthwork, and underground utilities, with strong technical skills in construction management software, quantity takeoffs, project cost tracking, and document control. Key Responsibilities Project Management & Coordination Assist Project Managers with daily project administration, scheduling, planning, and coordination. Coordinate with Superintendents and Foremen to ensure field operations have the necessary plans, materials, equipment, and information. Review construction drawings, specifications, contracts, and project requirements. Assist with subcontractor coordination, purchasing, material procurement, and delivery scheduling. Attend project meetings and maintain meeting minutes, action items, and follow-up documentation. Track project schedules, milestones, production progress, and upcoming work activities. Assist with identifying and resolving construction conflicts, design discrepancies, and field issues. Project Cost Tracking & FOUNDATION Software Utilize FOUNDATION Construction Accounting Software to assist with project cost management, reporting, and financial tracking. Review and monitor labor, equipment, materials, subcontractor costs, and job cost reports. Assist Project Managers with project budgets, cost-to-complete forecasts, and profitability reviews. Review field production quantities and compare actual costs against estimated budgets. Assist with purchase orders, subcontractor invoices, billing quantities, and monthly payment applications. Maintain accurate project records and support timely financial reporting. Identify potential cost overruns and communicate concerns to project management. Earthwork Takeoffs & Technical Support Perform and review earthwork quantity takeoffs, cut/fill calculations, and material quantity estimates. Utilize AGTEK, Carlson, InSite, or equivalent earthwork and estimating software. Review existing and proposed grading plans, site elevations, utility profiles, and construction drawings. Assist with earthwork balancing, material import/export calculations, and quantity verification. Support the estimating department with quantity takeoffs, bid preparation, and project handoffs. Compare estimated quantities against actual field production and completed work. Assist with identifying potential design conflicts, scope gaps, and quantity discrepancies. Contract Administration & Documentation Prepare and track Requests for Information (RFIs), submittals, change orders, and project correspondence. Assist with identifying, documenting, and pricing extra work and changed conditions. Maintain accurate records of daily reports, field documentation, project photographs, and construction activities. Assist with tracking subcontractor agreements, insurance certificates, permits, and compliance documentation. Support monthly progress billing, quantity reconciliation, and change order negotiations. Maintain organized electronic project files and ensure accurate document control. Field Operations Support Communicate regularly with Superintendents and Foremen regarding production, schedules, and jobsite needs. Conduct periodic site visits to review progress, field conditions, and completed quantities. Assist with track…

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