Special Education Specialist II - Central Administration Special Education Office

About Us : California Montessori Project (CMP) is a successful public charter school network based in the greater Sacramento area with an exceptional TK-8 Montessori program that is tuition-free and open to all students. The network serves over 3,000 students on seven campuses. CMP is authorized through and maintains strong relationships with four school districts: Elk Grove Unified School District, Sacramento City Unified School District, San Juan Unified School District and Buckeye Union School District. CMP teachers are supported in pursuing dual-certification, holding a Montessori certification from an AMS-accredited training center and a California state credential. The CMP Leadership Team, including the Governing Board, Directors, Principals, and Deans, provide stability and focused guidance to the organization. CMP Mission : The Mission of the California Montessori Project is to provide a quality, tuition-free, TK-8, Montessori education that challenges our students to reach their full potential. Summary/Objective The Special Education Specialist II is an Operations & Data Technician role that supports the Special Education Department through a combination of administrative support, operational coordination, and data management. This role ensures accurate data reporting (including CALPADS), efficient department operations, and direct support to the Director of Special Education to maintain compliance, organization, and effective service delivery across campuses. Essential Functions Special Education Department Operations & Leadership Support Provide administrative and operational support to the Director of Special Education, including coordinating department schedules, meetings, and key initiatives Maintain systems for tracking deadlines, compliance requirements, contracts, meetings, and department deliverables, ensuring items are completed in a timely manner. Draft, prepare, and distribute professional communications, reports, presentations, and meeting materials Coordinate department meetings, trainings, and cross-functional projects, including logistics, documentation, and follow-up activities Anticipate operational needs, identify gaps or overdue items, and proactively communicate recommendations and next steps to special education department leadership Serve as a central office resource for Special Education operational processes, systems management, compliance tracking, and department coordination. Special Education Operations Maintain organized systems for Special Education records, documentation, and compliance tracking Maintain systems for service tracking and documentation to support compliance with IEP requirements Coordinate logistics for staff onboarding, trainings, and department initiatives Assist with purchasing, budgeting tracking, and vendor coordination Coordinate the preparation, execution, tracking, and renewal of master contracts and individual service agreements with providers and vendors Coordinate the procurement, inventory management, and distribution of assessment materials, specialized resources, and departmental supplies to support Special Education program operations Coordinate Special Education technology, assistive technology, materials, and equipment management systems, including inventory tracking, distribution, collection, maintenance coordination, and replacement planning Support development and maintenance of Special Education department systems, procedures, and workflows Data Systems & CALPADS Reporting Manage and support Special Education data systems, including CALPADS and student information systems (e.g., SEIS, Aeries) Perform data validation, reconciliation, and error correction to ensure compliance and accuracy Support state and federal reporting requirements, including CALPADS submissions and audits Generate reports related to service delivery, compliance timelines, and student data Monitor data integrity across systems and identify discrepancies for correction Assist with ap…

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