PURCHASING SPECIALIST - 64041607

Requisition No: 886269 Agency: Department of Health Working Title: PURCHASING SPECIALIST - 64041607 Pay Plan: Career Service Position Number: 64041607 Salary: $40,000.00 - $43,000.00 Posting Closing Date: 11/04/2026 Total Compensation Estimator Tool OPEN COMPETITIVE Your Specific Responsibilities: Prepares and reviews purchasing documents to ensure that all requisitions are accurate and conform to the agency policy, procedures and regulations for DOH-Marion in Ariba on Demand (AOD). This includes working with supervisors and staff to ensure purchasing requirements are met in a timely and economical manner. Continually reviews purchases to identify problem areas impeding timely completion of requisition/purchase order process and provides corrective action and/or training to eliminate barriers. Completes spreadsheets for tracking all requisitions to assure that they are processed in a reasonable length of time. Purchasing requires the knowledge of state vendor contracts, alternate contract sources, how to quote out items that are not on state contracts and the maintenance of vendor quotes. When necessary, works with legal, state purchasing office, etc. to prepare legal advertisements, formal bid invitations and correspondence regarding purchasing. Prints, verifies, codes and enters deposits from Treasury, DFS Cash Management System Web Portal for all credit card, EFTs or point-n-pay payments into the state accounting system. Responsible for reviewing and reconciling purchases, attending training on usage, and maintaining security of the state purchasing card. Understands that personal or unauthorized use of the card will result in disciplinary action and restitution to the department. Processes, reviews and reconciles Level 01 P Card charges and Level 02 P Card charges within required timeframes. Acts as a backup purchasing agent for DOH-Citrus as needed. (Same purchasing duties as described above). Acts as the lead purchasing specialist providing training and mentoring to purchasing staff handling DOH-Citrus. Attends meetings, workshops, and conferences keeping current with changes and/or additions to purchasing rules, laws, and procedures; product changes and/or upgrades; minority requirements; maintains and increases professional development. Provides in-person purchasing training for DOH-Marion twice per year. Creates, updates and revises purchasing and cash receipts desk references and guides as needed. Provides other administrative services support, including but not limited to, transporting bank deposits, backup for receiving, etc. Required Knowledge, Skills, and Abilities: Knowledge of State of Florida and Department of Health purchasing rules, statutes, policies and procedures Knowledge of Ariba on Demand (AOD), WORKS, Flair, and Florida PALM Knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint Ability to maintain purchasing records Ability to communicate effectively Ability to establish and maintain effective working relations with others Ability to utilize problem-solving techniques Ability to work independently Skilled in providing outstanding customer service verbally, written and in person Skilled in developing and providing training programs Skilled in active listening techniques Qualifications: MINIMUM - Experience preparing purchasing documents and requisitions Experience with vendor relations and customer service Experience with Microsoft Office programs (such as, but not limited to, Word, Excel, and PowerPoint) Valid Florida Driver's License PREFERRED - Experience utilizing the State of Florida purchasing system, Ariba on Demand (My Florida Market Place) Experience processing and entering deposits into the State of Florida accounting system Experience providing training presentations to groups Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: T…

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