Project Administrator - Capital Projects

Build a career where values meet worldwide opportunity. Job Description: Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures. Who You Are You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. Who We Are With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide. What you’ll do with “Our Training and Your Experience Manages, oversees and coordinates many aspects for large complex projects from award through completion of project, including overall site management of project(s) for successful and timely completion within budget as required by the contract. Handles multiple projects simultaneously. Translates a wide variety of customer needs / requirements; reviews and provides input on estimated costs; supervision of installation labor and subcontractors; reviews and complies with project schedules, subcontracts, change proposals. Proactively communicates project requirements to project team and supervisor as and when required. Identifies potential project risks and develops/implements strategies to minimize impact and control deviations from estimated costs and project deadlines. Proactively communicates project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction. Coordinates the procurement of materials, supplies, services and controls necessary for timely and cost effective completion of project within budget. Provides onsite assistance with the commercial and/or industrial installation and start up, check out and turnover processes. Set up and maintain project files in a consistent and navigable manner. Presents a professional image of Convergint at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company. Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service. Manage contracts, subcontracts, and change documentation. Track Request for Information (RFI), submittals, shop drawings, and approvals. Distribute drawings, revisions, and project communications. Prepare meeting agendas, minutes, and action item logs. Coordinate meetings, site visits, and inspections. Act as liaison between all internal and external project stakeholders. Builds, tracks, and maintains commissioning plans and schedules including deficiency lists and close out items including O&M manuals, warranty letters, and as-build documentation. Executes all work in accordance with Provincial, local regulations, general best practices as well as company and project health and safety policies and procedures Prepares project reporting as required. Maintains p…

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