Office Assistant/Dispatcher

Overview We are seeking a dedicated and detail-oriented Office Assistant/Dispatcher to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and assisting with various tasks. This position requires strong organizational skills, proficiency in office management, and the ability to communicate effectively with team members and clients. Duties Manage phone systems, including answering calls, directing inquiries, and taking messages as needed. Perform clerical tasks such as filing, data entry, and maintaining organized records. Assist in calendar management by scheduling appointments and coordinating meetings for staff. Provide support to chauffeurs and other team members as required. Maintain office supplies inventory and place orders when necessary. Facilitate communication between management and chauffeurs to ensure efficient workflow. Utilize computer literacy skills to operate office software and manage electronic documents. Support office management activities to enhance overall productivity. Stock and inspect vehicles in office for readiness Dispatch and monitor chauffeurs on the road Requirements Proven experience in an office assistant or clerical role is preferred. Strong organizational skills with the ability to prioritize tasks effectively. Familiarity with phone systems and office equipment is essential. Proficiency in computer literacy, including Microsoft Office Suite or similar software applications. (Excel is a must) Excellent verbal and written communication skills are necessary for effective interaction with clients and colleagues. A proactive attitude with the ability to learn quick, think on your feet and work independently as well as part of a team. Availability/Shift: We are currently looking for two (2) candidates, one to work 4-5 days a week and the other to work 2-3 days a week (including weekends), this will be a MORNING shift, sometimes starting as early as 4 AM If you are passionate about contributing to a dynamic work environment and possess the necessary skills, we encourage you to apply for this exciting opportunity as an Office Assistant/Dispatcher Job Types: Full-time, Part-time Pay: $17.00 - $22.00 per hour Benefits: Employee discount Professional development assistance Application Question(s): Are you looking for M-Thursday/Friday or Friday/Saturday-Sunday ( we are hiring 2 positions) - please advise. Why would you be an ideal candidate to lead and assist with our daily operations? Are you able to multitask in a face paced environment? Are you able to multi task in a fast pace environment? Are you proficient in computer systems and phone systems - using multiple platforms on a desktop? Education: High school or equivalent (Preferred) Experience: Microsoft Excel: 4 years (Preferred) Customer service: 1 year (Preferred) Ability to Commute: Lynnwood, WA 98087 (Required) Work Location: In person

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