Non-Profit Fundraising and Event Coordinator

OUR MISSION. We bring hope, connection and the power of music to patients battling illness. WHO WE ARE . Melodic Caring Project is a 501(c)(3) non-profit founded in 2010 to support patients and others battling illness and isolation around the world. WHAT WE DO. We provide ongoing mental, emotional and spiritual health support to patients and others battling illness. We accomplish this by connecting our rockSTAR patients with musicians, performers, celebrities, and our team of Rockologists offering a range of programs including 1:1 Music Therapy Sessions, Personalized Livestream Performances, Weekly Group Music and Art Therapy Sessions and other specialty programs. At MCP, the patients are the rockSTARS, and we are their #1 Fans. FUNDRAISING & EVENTS COORDINATOR (FEC) The Fundraising & Events Coordinator (FEC) plays a vital support role on the Development team, focusing on event planning and coordination, building strong relationships with donors and volunteers, ensuring the smooth execution of events, and assisting with fundraising efforts. This role prioritizes key strategies for donor retention and engagement. This role was designed to provide "hands-on" relief and structure to a growing development team, ensuring that planning, stewardship, and administrative follow-through are centered as we expand our donor base and deepen impact. We are seeking a creative and detail-oriented Fundraising and Events Coordinator to support the planning and execution of our fundraising events, campaigns, donor acquisition and stewardship. This position requires a driven, organized, proactive, solve-minded, team-spirited individual. ESSENTIAL DUTIES AND RESPONSIBILITIES NON-PROFIT EVENT PLANNING & COORDINATION You will provide direct support to our Lead Event Planner to help coordinate the planning and logistics for our core fundraising events, including: Assist and participate in all fundraising campaigns and events in coordination with other team members including our Annual Gala, Annual Golf Tournament, Skagit Hometown Fundraiser, End of Year Fundraiser, online campaigns, etc. to support fundraising goals. Donor and Volunteer cultivation, appreciation and engagement events Assist in managing fundraising technology, CRM systems and cross-team coordination needs (ie. Salesforce, Greater Giving, GoogleSheets and Docs, etc). SPECIFIC TASKS INCLUDE: Creating and managing event timelines, task trackers, and run-of-show documents Supporting and executing pre-event preparations and tasks Coordinating vendors, volunteers, and internal teams Supporting and managing guest registration, RSVP tracking, and preparation of day-of materials Outreach, procurement and tracking of Sponsorships and Auction Procurement Event setup, guest experience, and post-event follow-up DEVELOPMENT SUPPORT & DONOR ENGAGEMENT You will provide direct support to the Executive Director (ED) by helping manage donor prospect, engagement and retention including but not limited to: Assist with donor management, stewardship, cultivation and solicitation to build strong donor relationships that support and reflect our mission. (Moves Management, Gala Sponsorship, Pre-Pledges, Matching Opportunities, 1000 True Fan Campaign, Gratitude & Stewardship, etc) Work with ED to solicit and close corporate sponsorships and steward relationships with corporate partners. Assist with donor communications and donor acknowledgement processes, including major donor updates, thank you calls, letters and other activities. Track and prepare donor appreciation materials or gifts Help with CRM database management and updates to ensure accurate donor records Support donor research and prospecting Collaborate with team to coordinate outreach and event promotions (ie. email, mailings, phone etc) Organize campaign and sponsorship data across projects and events GRANT MANAGEMENT SUPPORT In partnership with the Executive Director (ED), you’ll help sustain fundraising and grant efforts with operational fo…

View the full posting and apply