Facilities Planner 2 (NY HELPS), Box PIMS-1186/22011

Duties Description The New York State Education Department’s (NYSED) Office of Facilities and Business Services is seeking candidates for a Facilities Planner 2 position. Under the direction of the Director of Facilities and Business Services, the Facilities Planner 2 is responsible for managing and coordinating facility-related capital, maintenance, renovation, infrastructure, and operational improvement projects affecting approximately 60 owned and leased facilities statewide on behalf of the New York State Education Department (NYSED). The incumbent applies professional project management principles and methodologies to ensure projects are completed on schedule, within budget, and in accordance with established scope, quality, procurement, communication, and risk management objectives. Duties include, but are not limited to: Manage multiple facilities-related projects of moderate complexity from project initiation through completion, including building renovations, space utilization projects, major maintenance initiatives, infrastructure upgrades, safety improvements, and operational enhancements; Coordinate project activities involving NYSED program offices, consultants, contractors, vendors, New York State Office of General Services (OGS), Dormitory Authority of the State of New York (DASNY), local authorities, and other stakeholders to ensure project requirements and objectives are achieved; Develop and maintain project plans, schedules, milestones, risk assessments, communication plans, and status reports to monitor and communicate project progress; Assist in defining project scope, goals, deliverables, resource requirements, and performance measures in collaboration with project sponsors and stakeholders; Monitor project timelines, budgets, expenditures, contracts, and resource utilization to identify issues and implement corrective actions when necessary; Manage all project-related administrative and fiscal activities, including preparing and tracking purchase order requests, reviewing and verifying project expenditures, processing and reconciling invoices, monitoring contract balances and encumbrances, maintaining financial documentation, and coordinating with fiscal, procurement, and contract management staff to ensure timely payment and accurate project accounting; Evaluate project risks and develop mitigation strategies to minimize schedule delays, budget impacts, operational disruptions, and compliance concerns; Facilitate project meetings, document decisions and action items, and ensure appropriate follow-up with project team members and stakeholders; Coordinate project procurement activities, including assisting with the development of scopes of work, specifications, Requests for Proposals (RFPs), contract documentation, and vendor performance reviews; Monitor contractor, consultant, and vendor performance to verify compliance with project requirements, contract provisions, quality standards, and applicable regulations; Review project deliverables and quality metrics to ensure outcomes meet established standards, operational needs, and stakeholder expectations; Analyze project data and prepare reports, presentations, and recommendations for executive leadership regarding project status, risks, resource needs, and strategic priorities; Support the development and implementation of project management policies, procedures, templates, tools, and best practices to improve project delivery and organizational effectiveness; Provide technical guidance and project management expertise to facilities staff and program managers regarding project planning, execution, and monitoring; Participate in project closeout activities, including lessons learned reviews, documentation of project outcomes, and identification of continuous improvement opportunities; Assist the Director of Facilities and Business Services in managing complex, large-scale, or high-visibility facilities initiatives and special projects as assigned; T…

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