Bilingual Senior Office Administrator

About the Position JW Fulfillment is seeking an experienced and proactive Senior Office Administrator to support our warehouse operations and administrative functions. This role goes beyond traditional office administration, with a strong focus on vendor sourcing, procurement, cost control, operational coordination, and process improvement. Key Responsibilities 1. Office Administration & Operational Support Oversee daily office administrative activities to ensure efficient operations. Coordinate with warehouse management, HR, accounting, and other departments to support business needs. Verify and consolidate employee and temporary worker timesheets, maintaining accurate records and reports. 2. Vendor Sourcing & Procurement Proactively identify, research, and evaluate potential vendors and service providers based on operational needs. Request and compare vendor quotations, considering pricing, product quality, delivery timelines, and service reliability. Negotiate pricing, payment terms, and service conditions to obtain competitive and cost-effective solutions. Analyze vendor pricing, purchasing patterns, and recurring expenses to support cost-saving initiatives. 3. Problem-Solving & Process Improvement Proactively identify operational issues, analyze root causes, and propose practical solutions. Develop, update, and implement SOPs to improve workflow efficiency, accuracy, and cost effectiveness. Required Qualifications 3–5 years of experience in office administration, procurement, vendor management, operations support, or a related field. Experience in vendor sourcing, quotation comparison, purchasing, and price negotiation. Excellent problem-solving skills, with the ability to work independently and take initiative. Strong organizational, analytical, and multitasking skills. Proficiency in Microsoft Office, particularly Excel for data analysis, expense tracking, and reporting. Strong communication and interpersonal skills, with the ability to coordinate across departments and negotiate with external vendors. Ability to prioritize tasks and work effectively in a fast-paced environment. Fluency in both English and Mandarin Chinese is preferred. Must be legally authorized to work in the United States. Preferred Qualifications Previous experience in the logistics, warehousing, 3PL, or supply chain industry. Experience managing multiple vendors, procurement projects, or cost-reduction initiatives. Familiarity with purchasing procedures, vendor contracts, and operational expense analysis. Experience developing or improving administrative and operational SOPs. Employee Benefits Competitive compensation based on experience. Medical, dental, and vision insurance. Paid holidays, vacation, and sick leave. Professional development opportunities. Collaborative and fast-paced work environment. Pay: From $26.00 per hour Expected hours: 40.0 per week Benefits: Dental insurance Health insurance Paid time off Retirement plan Vision insurance Experience: Office management: 3 years (Preferred) Vendor management: 1 year (Preferred) Microsoft Office: 3 years (Preferred) Language: Chinese (Preferred) Ability to Commute: Rialto, CA 92376 (Required) Work Location: In person

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