Vendor Relations & Bid Manager

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people. When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more. This is your opportunity to make a difference for you and your family. Come join our team! The Vendor Relations & Bid Manager leads the team responsible for both sides of WTG’s margin: the supply side — recruiting, negotiating with, and holding accountable the independent haulers, MRFs, processors, and recyclers the service promise sits on — and the pricing side — the bid calendar, margin governance, and every number that leaves the building. This role sets the playbook, develops the team, and personally leads the largest negotiations and pursuits. Responsibilities of Position: Lead the Vendor Relations & Bid team — Supplier/Network Coordinator(s) and Pricing Analyst(s): hire, develop, and coach; set clear scoreboards and written decision authority; and own the interlock between the two functions so that no bid is priced without current supply-side costs and no market is opened without vetted coverage Recruit and vet haulers, MRFs, processors, and recyclers into the network funnel — maintaining at least two qualified providers per service line per active market, with backup capacity kept warm Negotiate master rate agreements, including volume tiers, fuel-surcharge caps, rate-lock windows, and payment terms; run annual re-bids on the top 50 cost lines Own vendor compliance files — certificates of insurance with correct additional-insured language, permits and licenses (including e-waste and regulated processors), W-9s, and safety records; no vendor is dispatched without a compliant file Publish quarterly hauler scorecards covering service reliability, billing accuracy, responsiveness, compliance, and partnership; manage cure plans, earn-backs, and vendor exits Resolve hauler-side service failures and billing disputes; recover service credits owed to WTG and its customers; activate backup haulers within 48 hours of a service failure Maintain the Cost Intelligence Tracker — tip fees, fuel indices, commodity markets, and regulatory changes — as the shared cost backbone for the pricing desk Score every inbound RFP within 48 hours against a bid/no-bid framework (fit, Haul Pass coverage, incumbent intelligence, win odds, margin potential); build costs from two to three hauler quotes per line and model disposal, fuel, franchise fees, and commodity rebates Price within published margin floors; structure escalators, fuel pass-throughs, and commodity index bands; route all exceptions through the authority ladder with supporting documentation Own the bid calendar with renewals loaded at T–12 months and 95% on-time submission; arm Account Executives for orals and best-and-final rounds; run win/loss reviews and day-90 realized-versus-modeled margin comparisons, feeding findings back into margin floors, cost curves, and hauler rate strategy Perform other duties as assigned Supervisory Responsibility: This position will manage 1-5 employees This position will not oversee and direct other managers Skills & Abilities Needed for Position: Advanced Excel modeling skills with the ability to build a cost model line by line and defend it under challenge Demonstrated, quantifiable negotiation results, paired with the judgment not to price a vendor below viability Working familiarity with commercial contracts, certificates of insurance, and vendor compliance documentation required Sound judgment …

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