Vendor Optimization Analyst (Part-time contract)

Updated: Today Location: Horsham, PA, United States Job ID: 19052 Not ready to apply? Join our Talent Network Description The part-time Vendor Optimization Analyst supports the execution and continuous improvement of the Learning Excellence Organization (LEO) Vendor Optimization program. The role serves as the operational backbone of Vendor Optimization by managing intake processes, supporting supplier selection, coordinating vendor engagements, maintaining spend and performance reporting, and increasing consistency across vendor-related activities. Working closely with the Senior Manager of Vendor Optimization, Procurement, Learning Excellence stakeholders, Finance partners, and external suppliers, the Analyst helps ensure that vendor engagements follow established governance, sourcing, and operational standards while providing timely, high-quality support to business partners. The role operates with high independence within defined guardrails for routine and low-risk engagements and escalates strategic, complex, high-value, or exception-based decisions to the Senior Manager. Responsibilities Intake & Stakeholder Support Manage day-to-day Vendor Optimization intake activities and monitor the intake queue. Review requests for completeness and alignment with established Vendor Optimization processes and standards. Partner with stakeholders to clarify business needs, obtain missing information, and provide timely status updates. Perform routine intake triage and recommend sourcing pathways for low-risk engagements within established guardrails. Track intake volume, cycle time, recurring issues, and adoption trends; identify opportunities to improve stakeholder experience and process efficiency. SOW, Contracting & Purchase Order Readiness Conduct first-pass reviews of Statements of Work using established Vendor Optimization standards, templates, and checklists. Compare supplier proposals with available rate benchmarks and relevant historical engagements; summarize findings and questions for stakeholder review. Confirm that the Vendor Optimization process is complete and approve routine engagements as ready for purchase order submission. Supplier Selection & Low-Risk Sourcing Events Independently coordinate and execute routine or smaller sourcing events for low-risk engagements. Prepare supplier briefs, RFI and RFP materials, evaluation tools, scoring summaries, and decision documentation using approved templates. Coordinate supplier communications, timelines, questions, submissions, and follow-up activities. Maintain supplier profiles, capabilities, reference information, and supporting materials in approved repositories. Partner with Procurement to ensure sourcing activities align with approved pathways and applicable requirements. Spend, Savings & Supplier Performance Visibility Create & Maintain spend, savings, utilization, and supplier-performance trackers and dashboards. Prepare recurring operational and executive-ready reporting for review by the Senior Manager. Analyze data to identify trends, risks, data gaps, and opportunities for improved value or process performance. Coordinate supplier reviews Process Improvement & Program Enablement Create & maintain Vendor Optimization templates, process documentation, FAQs, quick-reference guides, supplier-facing resources, and stakeholder enablement materials. Support workflow enhancements, reporting automation, supplier catalogue maintenance, and other continuous-improvement initiatives. Recommend practical changes, including AI enablement, that improve intake responsiveness, supplier selection process and cycle time, SOW cycle time, data quality, compliance, and stakeholder experience. Decision-Making Authority The Analyst operates independently within established Vendor Optimization processes and governance frameworks. Authorized to: Perform routine intake triage and engagement routing. Conduct first-pass SOW and supporting-documentation reviews. Recommend sourcing pathways and…

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