Temporary Warehouse Administrative Coordinator
RICHMOND WHOLESALE MEATAbout Richmond Wholesale Meat Richmond Wholesale Meat, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity. Position Summary The Warehouse Administrative Coordinator provides accurate, timely administrative and systems support for inbound and outbound warehouse operations. Reporting directly to the Warehouse Manager, the role collaborates daily with the Warehouse Supervisor and cross-functional partners to coordinate appointments, documents, labels, certificates, system transactions, containers, inventory research, and operational communications. The position does not supervise employees or direct floor labor. Essential Responsibilities Maintain inbound and outbound schedules, appointments, delivery information, purchase orders, shipment records, and warehouse communication logs. Receive product and process shipment transactions accurately in xTuple, DSS, and other assigned systems; create and verify lot/serial, license-plate, military, and shipping labels. Prepare, organize, verify, retain, and distribute bills of lading, inspection applications, pallet manifests, shipping photos, whiteboard records, and supporting files. Coordinate required USDA/USDC documentation, pork certifications, health certificates, EU documents, and related inspector or veterinarian appointments as assigned. Prepare container-dispatch logs, communicate authorized details to carriers, assist with driver processing, and maintain accurate pickup and return records. Research system incidents, purchase-order discrepancies, broken cases, return-to-stock activity, short/over/damaged product, and other inventory questions; document findings and route approvals appropriately. Support cycle counts, inventory reconciliation, audits, AIB/HACCP or other food-safety preparation, samples, and compliance records. Compile weekly operating reports and scorecard inputs; support supply ordering, temporary labor administration, rental-equipment documentation, and other manager-assigned coordination. Respond promptly and professionally to internal requests, protect confidential information, and maintain organized electronic and physical records. Collaborate with the Warehouse Supervisor on real-time floor status, documentation priorities, and shipment readiness. Escalate unresolved operational issues to the Warehouse Manager first; if the Manager is unavailable and immediate operational coordination is required, alert the Warehouse Supervisor. Occasionally support light physical warehouse tasks when trained, authorized, and operationally needed, without displacing core record-control responsibilities. Schedule and Attendance Expectations This is an onsite role. Regular and reliable attendance, punctuality, and readiness to begin work at the scheduled start time are essential. Start times and schedules will be determined by the Warehouse Manager in collaboration with the Warehouse Supervisor and based on business needs. Operational, seasonal, staffing, customer, and surge needs may cause start times, schedules, or priorities to shift and remain subject to change. When practicable, adequate advance notice will be provided for planning purposes. The position may require early mornings, evenings, weekends, holidays, or overtime. The employee must accurately record all time worked, take required meal and rest periods, obtain required overtime approval, and never work off the clock. Minimum Qualifications High school diploma or GED, or equivalent combination of education and experience. Two or more years of warehouse, logistics, shipping/receiving, inventory, or operation…