Supply Specialist

Job Summary The Supply Specialist supports all locations by managing data entry, pricing, inventory, shipping, and related processes for all New Goods purchased for sale in Heart of Texas Goodwill locations. This role ensures accurate product information, proper inventory management, and timely preparation of orders for shipment. Key Responsibilities The following duties are representative of the essential functions of this position. Additional duties may be assigned as operational needs require. Inventory & Purchasing Handle all aspects of ordering, shipping, and receiving new goods; prepare receipts for accounting vendors; check in shipments and report discrepancies to the supervisor; create purchase orders for all new goods, beverages, and relevant supplies. Maintain accurate counts of current inventory on hand; ensure established min/max quantities are maintained; report discrepancies to supervisor. Enter purchase data into the New Goods system, including cost factors and mark-up values; validate data using control methods and ensure accurate electronic receipt of vendor information. Apply price tags and labels to new goods items; sort and separate items by type, maintaining organization for easy access. Store Order Fulfillment Select and prepare individual store orders for shipment; process store requests including transfer requests, inventory removals, and uniform items (t-shirts and vests). Load outgoing trucks and unload incoming shipments efficiently; follow proper handling procedures for all products to prevent damage. Data Entry & Reporting Enter data for monthly supply orders; maintain accurate records of all transactions and inventory movement. Create and complete end-of-month reports, including the Expense and Inventory Reallocation Report, New Goods Supply Inventory Reallocation Report, and Write-off Report. Vendor & Store Communication Serve as the point of contact for all stores and vendors; communicate effectively regarding operational issues, supply needs, and inventory discrepancies. Workplace Standards Maintain a clean, organized, and safe work area at all times; follow all product handling procedures to prevent damage. Maintain a professional demeanor with coworkers, supervisors, and vendors at all times. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. All individuals must pass a drug screen. A criminal background check is required. Must have a valid driver's license and pass a motor vehicle report. Must be willing to accept instructions and carry them out with minimal supervision. Must be able to work and cooperate with others. Education and/or Experience A minimum of a high school diploma or general education degree (GED) and a minimum of 1 year of work experience in the customer service industry/position. Minimum Requirements Proficiency with Microsoft Office Suite and Google Workspace/G-Suite required. Knowledge, Skills, and Abilities Excellent written communication skills. Strong organizational skills and attention to detail. Ability to create and maintain effective working relationships in a collaborative team environment. Strong customer service skills and ability to work effectively with a variety of individuals and personalities. Ability to complete assignments independently, accurately, and on time. Ability to manage multiple priorities and adapt in a fast-paced, changing environment. Ability to manage time effectively, remain flexible, and shift priorities as needed. Ability to uphold high standards of confidentiality, ethics, integrity, and professionalism. Positive, professional, and service-oriented attitude. Core Competencies Administrative Support & Coordination Data Entry & Report Accuracy Vendo…

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