Supply Chain Coordinator

Supply Chain Coordinator ProHealth Longevity | Reports to Supply Chain Manager | Full time About ProHealth ProHealth Longevity develops nutritional supplements to help people live longer and live better. We are seeking a detail-oriented Supply Chain Coordinator to support purchasing, inventory control, and coordination with suppliers, contract manufacturers, and outside warehouses. This role requires accurate records, reliable follow-through, and timely communication to keep materials and finished products moving through the supply chain. Position Summary Reporting to the Supply Chain Manager, the coordinator manages assigned day-to-day procurement and inventory activities for raw materials, packaging components, labels, and finished goods. The coordinator tracks orders and inventory, coordinates label orders and changes, resolves discrepancies, and maintains organized documentation. The role works with Accounting, Warehouse Operations, multiple co-mans, and suppliers under the Supply Chain Manager’s direction. Purchasing and Supplier Coordination · Create, maintain, and track purchase orders for assigned raw materials, packaging, labels, and finished goods; verify item numbers, specifications, quantities, pricing, and delivery dates. · Follow up with suppliers and co-manufacturers on order confirmations, production schedules, material availability, shipment status, and overdue commitments; promptly escalate delays and unresolved issues. · Assist with quote comparisons and cost-reduction opportunities involving packaging, suppliers, freight, and storage. Coordinate pricing discrepancies, shortages, damage claims, rejections, returns, and cancellations within assigned authority. · Collect and organize supplier documents and current approved specifications; coordinate missing documents and changes with the Supply Chain Manager and compliance as needed. Inventory Control and Reconciliation. · Coordinate inventory balancing and material availability at co-manufacturers and outside warehouses; oversee and report on ProHealth-owned raw materials, packaging, labels, and finished goods held at those locations. · Review daily and weekly shipment documents against purchase orders and inventory records. Investigate quantity, lot, item, and receiving discrepancies with suppliers, Warehouse Operations, and Accounting. · Support cycle counts, physical inventories, and monthly inventory reconciliation with management. Document discrepancies, research their causes, and follow through on approved corrections. · Maintain inventory and open-order reports; flag shortages, expiration risks, excess stock, and production constraints to the Supply Chain Manager. Label and Packaging Coordination · Track label and packaging inventory, usage, reorder needs, and revision status at ProHealth and co-manufacturers. · Coordinate label changes and purchasing using current approved artwork and specifications. Obtain required approvals and communicate effective revisions before new labels are printed or used. · Identify obsolete labels and raw materials when replacement orders or revisions are initiated. Coordinate timely, authorized disposition or destruction and retain quantity, lot or revision, location, and destruction records. · Follow up with vendors and co-manufacturers to confirm obsolete materials are removed from use and approved replacement materials are available for production. Documentation and Team Support · Keep shared files, item records, purchase documents, and inventory trackers complete, current, and easy to retrieve; support OneDrive organization and data cleanup. · As assigned, support lab-request and sample tracking, collect original third-party reports and certificates of analysis, and route documentation to Compliance or the designated reviewer. Escalate missing results and maintain records of required approvals. · Follow estab…

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