Sr. AP Automation Specialist

Company / Benefits Overview: Are you ready to build a rewarding career in the railroad industry? Join the Genesee & Wyoming Inc. (G&W) team — part of a legacy that is over 125 years old. With a network of 100+ individual freight railroads and 4,000 employees across North America, we provide transportation and logistics services to more than 2,000 customers. At G&W, we live by our Core Values: Safety, Service, Integrity, Respect, Transparency, Accountability, Innovation and Excellence. We offer competitive pay, a comprehensive benefits package, and paid training to help you succeed. Check out some of our great benefits below: Medical, Dental, Vision & Telehealth Life Insurance Optional benefit coverages for Accident, Critical Illness, Hospital, ID Theft & Life Insurance Flexible Spending & Health Savings account plans Employee Assistance Program 401(k) Retirement Plan On the Job Training Paid Time Off Tuition Reimbursement And more! Benefits are subject to change Explore your future with G&W today and learn more about the opportunities to grow across our organization! Job Summary: The Sr. AP Automation Specialist is responsible for the accurate and timely processing of vendor invoices and payments for specific legal entities using Microsoft Dynamics 365 Finance and the Medius AP Automation platform. This position works primarily within automated invoice capture and approval workflows, resolving exceptions, researching discrepancies, and supporting vendors and internal stakeholders to keep the procure-to-pay cycle moving and ensuring invoices are processed in accordance with company procedures, approval requirements, and month-end close timelines. Responsibilities: Drive touchless invoice processing rates and reduce manual intervention through continued automation, master data hygiene, and supplier enablement for electronic invoicing. Enforce accounts payable policies, procedures, and internal controls, ensuring compliance with delegation of authority and segregation of duties requirements. Monitor and report on AP key performance indicators including invoice cycle time, touchless rate, aging, discount capture, and exception volumes; investigate and resolve adverse trends. Manage the disbursement calendar and payment methods (ACH, check, virtual card, wire) in coordination with Treasury to optimize working capital and payment security. Oversee vendor master data governance, including onboarding controls, banking detail changes, and fraud prevention protocols. Resolve escalated vendor and internal stakeholder issues, working to root cause rather than transaction-level fixes. Ensure compliance with 1099s (MISC and NEC), unclaimed property, and other regulatory reporting obligations related to disbursements. Own the relationship with the third-party utility payment processing supplier. Research new accounts to obtain approvals and coding as necessary to set up for payment. Key point of contact for all disconnection notices. Process vendor invoices through the Medius AP Automation platform, reviewing captured data for accuracy and completing coding to the correct legal entity, account, and financial dimensions. Perform line-mapping of invoices against related purchase orders; research and resolve price, quantity, and receipt discrepancies with Procurement and requisitioners. Manage assigned exception and hold queues, escalating aged or unresolved items as needed. Route invoices for electronic approval in accordance with the delegation of authority; follow up on pending approvals to prevent late payment. Reconcile vendor statements, research unapplied credits and debit balances, and request or apply credit memos as appropriate. Respond to vendor and internal inquiries regarding invoice and payment status in a professional and timely manner. Assist with vendor master data requests, including validation of new vendor and banking change documentation in line with fraud prevention controls. Support month-end close activities includ…

View the full posting and apply