Specialist - Event & Logistics Execution

Department Marketing Location Short Hills, NJ Job scope USA Work setting Onsite Reporting to EVP Marketing About Doceree Doceree is the world's only AI-powered Operating System for healthcare marketing. We aim to be a catalyst for change, improving healthcare by enabling more meaningful interactions with HCPs. Our patented AI brings deeper context to every HCP touchpoint-understanding who HCPs are, what they're exploring, how they engage, and when they make decisions, all in a privacy-compliant way. With this enriched context, every message becomes clearer, more relevant, and more likely to drive better healthcare outcomes. In our journey of 5 years, we have earned four patents for innovation and even won a Silver award at the Cannes Lions, one of the world's top advertising honors. Over the years, we've also had the opportunity to work with 115+ pharma companies and collaborate with 30+ media publications, 150+ EHR platforms, 2,000+ publisher networks, and 35+ hospitals and health systems. Our ecosystem connects us with more than 6 million verified doctors worldwide. Today, Doceree operates across 25+ countries, with teams based in New Jersey, London, and India. Technology can connect the fragmented healthcare ecosystem to deliver information when it is most needed to improve patients' outcomes. We are expanding our footprints across the globe and enhancing our services, offering, and developing new products and solutions to address the unmet needs of industry. Purpose of the Job As the Specialist / Senior Specialist, Event & Logistics Execution at Doceree, you will support the planning, coordination, and execution of strategic conferences, client events, sponsorship activations, and engagement programs that strengthen Doceree's industry presence and client relationships. This role will be responsible for ensuring seamless event logistics, operational efficiency, and the successful delivery of high-impact experiences across key industry events. You'll partner closely with the Senior Manager of Events, Marketing, Sales, and cross-functional teams to coordinate event logistics, manage vendors, oversee timelines, and support on-site execution. From pre-event planning through post-event follow-up, you'll play an important role in ensuring every event is delivered efficiently, on time, and within budget. Your contributions will play a key role in delivering exceptional event experiences, supporting meaningful client engagement, and ensuring Doceree's conference and event initiatives contribute to broader business objectives. Key Responsibilities Event Project Management & Coordination: Support the execution of conferences, client events, sponsorship activations, and executive engagements by managing detailed project plans, timelines, checklists, staffing requirements, and deliverables to ensure successful event execution. Event Logistics & Production: Coordinate end-to-end event logistics, including venue requirements, travel and accommodations, registration, catering, shipping, signage, branded materials, audiovisual technology, room setups, and on-site schedules to ensure a seamless experience. Vendor & Stakeholder Coordination: Partner with internal stakeholders, external vendors, and event partners to manage deliverables, track deadlines, resolve logistical challenges, and ensure alignment with event objectives and expectations. On-Site Event Execution: Support and coordinate day-of event operations, including vendor management, attendee registration, speaker readiness, room transitions, and real-time issue resolution to ensure smooth event delivery. Budget Tracking & Expense Reconciliation: Support event budget management by tracking expenses, coordinating vendor invoices, and completing post-event reconciliations to ensure accurate financial reporting and cost-effective execution. Post-Event Reporting & Follow-Up: Coordinate post-event activities, including collecting stakeholder feedback, organizing event materials and reco…

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