Special Events Permit Expeditor

Special Events Permit Expeditor Sunny Isles Beach, FL 33160 | Full-time DRIVEN BY LUXURY Welcome to East of Collins! East of Collins Expediting is South Florida’s leading concierge-style permit expediting firm. Since 2009, we’ve been simplifying the complex world of permitting for construction and special events across Miami-Dade, Broward, and Palm Beach Counties. We’ve built our reputation through relationships, responsiveness, and results—and now we’re growing our Special Events Department. We offer great benefits and pride ourselves on our supportive and collaborative team environment. About the Role: We are seeking a sharp, reliable, and organized Special Events Permit Expeditor to join our fast-paced Special Events Department. This role involves preparing, coordinating, submitting, tracking, and following-up of permits for high-profile public and private events throughout South Florida. This role involves client communication, documentation management, and coordination with city agencies to ensure a seamless approval process. The Special Events Permit Expeditor reports to the Special Events Director and play a critical role in managing expectations and delivering results. **The compensation listed in the job posting is based on relevant industry experience** Please note: This is not an event coordination or onsite event production role. You will not be working at the events themselves but supporting the back-end permitting process that makes them possible. Why Join Us? Work with a premier luxury service provider in South Florida Hands-on training and career development Opportunity to thrive in a dynamic and fast-paced industry Collaborative and supportive team environment Responsibilities: Complete, submit and track permit applications with local municipalities and agencies (including city, county, fire, and police departments). Gather supporting documentation such as site plans, insurance certificates, traffic plans, and security arrangements. Ensure that applications are accurate, complete, and submitted by deadlines. Communicate with government departments to follow up on permit statuses, corrections, or additional requirements. Organize and transport paperwork and permit packages between agencies and our office. Accurately update project details and correspondence in Zoho CRM daily. Review permit packages to ensure they are complete and meet jurisdictional requirements. Assist with scheduling inspections and coordinating logistics with city departments as needed. Be present during inspections or event setup as needed to assist with permit compliance. Communicate directly with the Director and Project Manager to prioritize tasks and timelines. Prepare RFRs (Requests for Reimbursement) when processing permit-related payments. Maintain confidentiality and professionalism while representing East of Collins in municipal offices. Understand the permits and/or approvals needs for a specific event based on location, size, type, and activities involved (e.g., street closures, sound amplification, alcohol service, tents). Directly assist the Special Events Director as needed. Qualifications: Demonstrated expertise in quality control and accuracy of documentation. Ability to follow detailed instructions. Excellent communication (both verbal and written) and interpersonal skills. Detail-oriented with strong organizational and time management abilities. Ability to effectively manage multiple tasks for multiple projects simultaneously. Ability to navigate bureaucracy and build positive relationships with regulatory bodies. Requirements: Minimum 1-3 years of experience in permitting, construction, project management, or municipal coordination related to permitting. Valid driver’s license and reliable personal transportation (required) Ability to lift and carry permit packages (up to 50 lbs) and navigate buildings with no elevators Strong attention to detail and ability to follow instructions preci…

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