Software Applications Specialist
PIPING & EQUIPMENTCompany Overview P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we’ve delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions. Position Overview The Software Applications Specialist is responsible for the day-to-day administration, security, performance, and support of P&E Constructors’ portfolio of 28 business applications and services, including COINS, Procore, and Octave Suite. This role partners with IT, Accounting, Operations, Procurement, HR, and Project teams to translate business needs into effective system configurations, reliable integrations, accurate reporting, and well-documented processes. The Software Applications Specialist also manages user access, application updates, vendor relationships, licensing, troubleshooting, and end-user training to ensure business applications remain secure, efficient, and aligned with organizational needs. Work Location & Travel Expectations This position is based in The Woodlands, TX, and requires travel between P&E offices and project sites based on business needs. Travel may reach up to approximately 15% . The role primarily supports the administration and support of P&E’s enterprise applications across its offices and project operations. Travel is generally associated with business meetings, project site visits, application implementations, system support, and end-user training. Candidates should be prepared to travel as needed to support business applications and users across P&E’s operations. Responsibilities Administer, configure, maintain, and optimize enterprise applications, including system settings, workflows, custom fields, templates, reports, dashboards, and user permissions. Manage user accounts and role-based access throughout the employee lifecycle, coordinating onboarding and offboarding activities and conducting quarterly access reviews with the IT Data Analyst and IT Manager. Maintain single sign-on (SSO) and multifactor authentication (MFA) for business applications through Microsoft Entra ID in coordination with the IT Manager. Support P&E’s enterprise resource planning (ERP), project management, procurement, financial, workforce, safety, quality, and fabrication systems, including COINS, Procore, Octave Suite, Oracle Primavera P6, Autodesk, and related applications. Administer COINS security roles across P&E’s supported entities and support job cost and cost code setup, month-end close, work-in-progress (WIP) reporting, accounts payable and receivable, intercompany processing, and certified and prevailing-wage payroll. Manage Procore project setup, permissions, and project tools, including RFIs, submittals, daily logs, drawings, change events, commitments, and inspections. Maintain the Procore-to-COINS integration and archive completed projects. Administer construction materials, procurement, scheduling, estimating, fabrication, tool tracking, safety, and quality applications, coordinating system changes and support with the appropriate departments. Maintain integrations between business applications, working with the Product Developer to ensure reliable data exchange and consistent master data, including job numbers, cost codes, vendors, and employee records. Monitor integration jobs daily, troubleshoot failures, resolve issues within one business day, and test integrations following vendor releases or system changes. Build and maintain standard and ad hoc reports, dashboards, and data outputs to support Accounting, Operations, project teams, and leadership. Manage application releases and change control by reviewing vendor release notes, testing updates in sandbox environments where available, scheduling changes, documenting modifications, and communicating impacts to users. Troubleshoot escalated application an…