SHIPPING & RECEIVING SPECIAL

Summary The Shipping and Receiving Specialist is responsible for managing and supporting all shipping and receiving operations across the facility. This position is responsible for preparing, documenting, and tracking incoming and outgoing materials, including shipping and sales orders, exports, tariffs, and freight records. This role is also responsible for accurately receiving, inspecting, verifying, and documenting materials, ensuring proper movement and storage throughout the facility, and maintaining detailed records and data entry. The Shipping and Receiving Specialist requires regular communication and coordination with warehouse teams, production staff, external vendors, and freight carriers, demonstrating strong customer service skills and a professional demeanor when interacting with drivers and company representatives. Essential Job Functions Print, prepare, and maintain records on all outgoing shipments of products and sales orders. Complete shipping and receiving transactions within the JDE system. Complete key part releases, issue parts, and key back orders, to complete data entry for parts within the JDE system. Prepare all calibration charts for shipment. Review all shipments physically and electronically to ensure the appropriate customer and shipping documentation is present. Prepare and maintain all export documentation of products shipped to customers, including determining and calculating applicable tariffs for shipped products. Assist with quotations and schedule pick-ups for all LTL loads and prepare bill of ladings. Contact freight vendors and drivers to resolve discrepancies, obtain additional information, and/or schedule shipments. Perform additional duties such as data entry, assembling work packets, and maintaining inventory as necessary. Coordinate the movement of import and export shipments and prepare freight documentation. Solve problems as required through communication with freight vendors and drivers. Administer and monitor the compliance of the warranty program, including processing claims, maintaining documentation, and communicating with customers, vendors, and suppliers regarding any warranty issues Acknowledge the receipt of items from a shipper/carrier, perform an initial inspection of goods and packaging before accepting delivery to determine if items have been damaged in transit. Attend and contribute to open book management through weekly attendance at huddles and forecasting as required. Performs other related duties as required and assigned. Regular, in-person attendance due to the necessary teamwork and personal interactive nature of this position. Overtime is a mandatory condition of employment and is frequent in this position. Process material returns through call tags or other methods as needed. Collaborate with the buyer on all sales order purchase part delivery requirements. Investigate and resolve disputes on purchase orders & requisitions. Receive, unpack, identify, and inspect materials and goods at the receiving location within the facility, sign the Bill of Lading after confirming acceptable condition upon arrival. Transport raw materials and other materials to the designated production or storage location using the preferred system and process. Perform administrative duties such as data entry, scan and file sales orders, scan load documentation, and maintaining inventory as necessary. Knowledge, Skills, Abilities (Competencies) Ability to efficiently utilize Microsoft Office or Google and planning software such as JD Edwards. Strong oral and written communication skills to interact effectively across departments. Excellent organizational. interpersonal and time management skills. Manage and prioritize multiple tasks with keen attention to detail. Understanding of material handling equipment and its proper use. Ability to operate various Powered Industrial Vehicles. Ability to accurately read a tape measure, caliper, and micrometer. Ability to work independently or as pa…

View the full posting and apply