Shipping & Receiving / Inventory Control Specialist

Job Description: POSITION SUMMARY The Shipping & Receiving / Inventory Control Specialist is responsible for the accurate and timely receipt, inspection, processing, storage, and shipment of materials supporting TransMedics' manufacturing and distribution operations. This position requires a hands-on professional with demonstrated experience in shipping and receiving, inventory management, ERP/MRP systems, and maintaining accurate documentation within a quality-controlled manufacturing environment. The ideal candidate understands the importance of material traceability, inventory accuracy, regulatory compliance, and maintaining uninterrupted production flow. This individual must be able to independently prioritize competing responsibilities, identify and resolve discrepancies, and proactively communicate issues that may affect production schedules or customer deliveries. We are seeking a detail-oriented, accountable, and solutions-focused individual who takes ownership of their work, demonstrates sound judgment, and actively contributes to continuous improvement in a fast-paced, evolving organization. RESPONSIBILITIES This position is responsible for, but not limited to, the following: Receive, inspect, and verify incoming materials against purchase orders, packing slips, and supporting documentation, ensuring accuracy and compliance with established procedures. Process incoming receipts, outgoing shipments, inventory transfers, and material movements accurately and promptly within ERP/MRP systems. Generate and verify product labels, shipping documentation, and inventory records to maintain material identification and traceability. Prepare, package, label, and coordinate domestic and international outbound shipments in accordance with company procedures, carrier requirements, and applicable regulations. Perform routine cycle counts, inventory reconciliations, and physical inventory activities. Investigate discrepancies, identify root causes, and escalate or resolve issues appropriately. Maintain accurate and complete records in accordance with established Standard Operating Procedures (SOPs), Good Documentation Practices (GDP), and applicable quality and regulatory requirements. Understand and follow applicable Good Manufacturing Practices (GMP), FDA requirements, and ISO 13485 procedures relevant to assigned responsibilities. Independently organize and prioritize daily shipping, receiving, and inventory activities based on production requirements, material availability, shipment deadlines, and operational priorities. Identify material shortages, damaged goods, inventory discrepancies, and potential delays. Communicate concerns proactively and coordinate appropriate corrective actions. Collaborate with Manufacturing, Quality, Supply Chain, and other departments to ensure timely material availability and uninterrupted production flow. Demonstrate ownership and accountability by following issues through resolution and ensuring the accuracy of completed work. Identify opportunities to improve inventory accuracy, material handling processes, documentation, and operational efficiency. Maintain a clean, safe, and organized warehouse, stockroom, and shipping/receiving dock. Safely operate pallet jacks and other authorized material-handling equipment. Follow all company safety, quality, and regulatory procedures. Perform other TransMedics duties as assigned. MANAGEMENT RESPONSIBILITIES This position does not have direct management responsibilities. PHYSICAL REQUIREMENTS Ability to work in a warehouse and manufacturing environment. Ability to operate pallet jacks and other authorized material-handling equipment. Ability to lift and move materials weighing up to 50 pounds, with or without reasonable accommodation. Ability to perform duties involving extended periods of standing, walking, bending, reaching, and material handling, with or without reasonable accommodation. MINIMUM QUALIFICATIONS High school diploma or equivalent. Minimum o…

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