Shipping & Receiving Coordinator

Description: A Few Things About Us Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing! Job Summary The Shipping and Receiving Coordinator is responsible for the administrative, system, and inventory-control functions that support the physical movement of flooring material through the warehouse. The position receives warehouse paperwork, verifies receiving documentation against purchase orders in the operating system, completes system receipts, processes pick-list shipments and dispositions, maintains receiving and purchase-order controls, scans documentation to project files, posts cycle counts, and owns discrepancy communication through resolution. The coordinator serves as the primary administrative liaison between the warehouse, Account Managers, Project Coordinators, purchasing-related functions, and other internal stakeholders regarding material transactions and inventory records. Requirements: Job Responsibilities Review the warehouse receiving logbook and sign off that each purchase order and corresponding receiving packet has been received before completing the system transaction. Verify the bill of lading and warehouse receiving paperwork against the purchase order in IFS, including quantity, product, color, size, unit of measure, and other relevant material details. Investigate missing paperwork, incomplete logbook entries, or mismatched documentation before receiving material into the system. Communicate receiving shortages, overages, damage, incorrect material, quantity differences, or other discrepancies to the appropriate Account Manager and Purchaser and maintain ownership of follow-up until resolution. Coordinate with warehouse personnel to confirm physical findings, recount material, locate inventory, or clarify handwritten quantity changes and material tags. Maintain organized receiving records and scan bills of lading, purchase-order receiving packets, pick lists, and other required documents into the appropriate project files. Process system shipment of completed pick lists based on the quantities actually released by the warehouse. Review pick lists, handwritten warehouse changes, installer acknowledgments, and included material tags to verify that system shipment quantities reflect what physically left the warehouse. Resolve discrepancies before shipping a pick list in the system, including confirming whether the warehouse released the original pick-list quantity, a revised quantity, or the entire remaining lot. Monitor open pick lists and investigate or escalate any pick list that remains open for more than seven days. Print disposition pick lists and provide them to warehouse personnel for physical verification of material. Process dispositions in the operating system based on the warehouse findings, including shipping material from the project, creating a remnant when the material meets established minimum-keep requirements, or transferring material to another project when requested and physically verified. Update the system to reflect material found, not found, retained as remnant, shipped from the project, or transferred to another project. Communicate disposition results to the Project Coordinator who requested the disposition, including what was found, what was not found, and what system action was completed. Retain or scan the checked disposition paperwork showing the warehouse findings as support for the completed system transaction. Process RMAs and supplier-return documentation, coordinate administrative requirements with int…

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