Shipping & Receiving Coordinator

ESSENTIAL FUNCTIONS OF THE JOB: Shipping Responsibilities: Pull assembly parts from inventory and stage by job. Package assembly parts for shipment, labeling completed skid/gaylord with identifying information and staging for pick up. Schedule jobs for pick up via LTL, Flatbed truck, Couriers, UPS or Speedee.Verify with the customer and salesperson. Complete bills of lading and communicating pick up schedule with appropriate internal parties. Load trucks and documenting the contents of the load with a photograph. Complete daily shipping log upon pick up. Deliver completed manifests to Accounts Payable to deduct inventory from system. Complete a purchase requisition form for out-of-stock parts needed for jobs. General Receiving Responsibilities: Complete daily receiving log upon delivery. Unload incoming UPS, FedEx, LTL, and Flatbed Truck. Verify count of received items against packing list and note any discrepancies and report discrepancies to the Purchasing Department. Deliver verified packing lists to Accounts Payable to receive inventory into system. Label all incoming items with company part number, if applicable. Stow received items in the proper location and in a timely manner. Project Receiving Responsibilities: Unload and Receive incoming freight. Verify count of received items against packing list and note any discrepancies and report discrepancies to the Purchasing Department. Deliver verified packing lists to Accounts Payable to receive inventory into system and assign to the proper job. Label all incoming items with company part number, piece of equipment that it goes on, customer name, and job number, if applicable. Stow items according to indoor and outdoor project staging procedures. Verify items are stored with the correct job group. Properly record and maintain information on project documents such as manifest, parts sales order or deduction sheet. Returns Program Responsibilities: Responsible for the processing of purchased and/or manufactured parts being returned from the field and/or the customer. Ensure all items are returned with an RMA. If no RMA, report to the Parts Department. Monitor inventoried equipment needing to be released for return or disposed. Inspect equipment and consults with company experts to determine if a returned item should be entered into inventory, reassigned to another job, scrapped, or returned to vendor. Coordinate return shipments and refunds with WMI purchased parts vendors. Forward returns documentation for manufactured parts to the Parts Department for warranty processing. Provide follow-up / final determination to relevant agencies. Able to communicate with a variety of people that include, but are not limited to: WMI employees, vendors, distributors, and customers. Yard Maintenance: Maintain job lanes and ensure all equipment is grouped with the proper project. Maintain job lane notations on the whiteboard in the Assembly Department. Properly record and maintain information on project documents such as manifest or parts sales order. Monitor and organize outdoor inventory. Ensure racking and equipment piles are neat and orderly. Work with drivers to position and maneuver trucks in accordance with best freight loading practices. Operate forklifts indoors and outdoors to unload the Paint Department, Assembly Department, load trucks, maintain job lanes, organize and transport inventory, remove snow, and manipulate containers. Assist with building crates and gaylords. Other Required Department Responsibilities: Pull parts for production as needed and complete appropriate paperwork to relieve inventory. Adherence to safety standards and use of PPE is required at all times. Perform inventory cycle counts as required. Assist loading and unloading freight. Keep inside warehouse and outside yard clean, organized, stocked, and consolidated. Snow removal. Other duties as assigned. REQUIRED KNOWLEDGE, SKILLS AND ABILITY: Able to follow directions, ask questions, and learn from superviso…

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