Shipping Coordinator

Job Description

Step into a hands-on role where your logistics expertise keeps a busy operation running smoothly and on schedule. This is a contract opportunity with a fast-paced team that depends on accurate coordination, clear communication, and strong attention to detail across all shipping and receiving activities.

About the Role:

As the Shipping Coordinator, you will manage day-to-day shipping and receiving operations, ensuring all freight moves safely, accurately, and on time. You will coordinate logistics, maintain inventory accuracy, and oversee documentation to support efficient warehouse and yard activities. Your work will directly impact on-time delivery performance, customer satisfaction, and overall operational efficiency.

Key Responsibilities:

• Coordinate daily outbound and inbound shipments, including scheduling carriers and arranging pick-ups and deliveries.
• Prepare and verify shipping documentation such as bills of lading, packing lists, and shipping labels.
• Monitor and track shipments from dispatch to delivery, proactively resolving delays or issues with carriers.
• Oversee receiving activities, including unloading, verification, and recording of incoming materials and products.
• Maintain accurate inventory records through timely data entry, cycle counts, and reconciliation of discrepancies.
• Operate forklifts and material handling equipment to load, unload, and stage products safely and efficiently.
• Communicate shipment status and any exceptions to internal stakeholders, vendors, and carriers.
• Support continuous improvement of shipping and receiving processes to enhance accuracy, safety, and throughput.

Key Requirements:

• Proven experience in shipping coordination, logistics, or warehouse operations.
• Strong background in logistics coordination, freight scheduling, and shipment tracking.
• Demonstrated experience with inventory management in a warehouse or distribution environment.
• Proficiency in preparing and managing shipping and receiving documentation.
• Ability to operate forklifts and other material handling equipment safely and efficiently.
• Solid computer skills, including use of warehouse or inventory management systems and basic office software.
• Strong organisational skills with high attention to detail and accuracy.
• Effective communication skills to coordinate with carriers, vendors, and internal teams.

Desirable Skills:

• Experience working in industrial, manufacturing, or oilfield-related environments.
• Familiarity with transportation regulations and carrier compliance requirements.
• Knowledge of lean or continuous improvement practices in warehouse or logistics operations.
• Experience with barcode scanning systems or RF-based inventory tools.

Qualifications:

• High school diploma or equivalent (GED) required.
• Forklift certification or ability to obtain certification prior to or shortly after start.
• Additional training or coursework in logistics, supply chain, or warehouse operations is preferred.

If you are a detail-focused Shipping Coordinator who thrives in a fast-moving environment and takes pride in accurate, on-time shipments, this contract role in Odessa could be an ideal fit—apply now to be considered.