Senior Estimator / Coordinator - ICI Construction

Company Overview Ayana Building Solutions Corp. is a privately owned general contracting firm specializing in commercial interior designing, building, and renovating projects within the GTA. We are dedicated to delivering high-quality craftsmanship and innovative solutions to our clients. Senior Estimator / Coordinator – ICI Construction Job Title: Senior Estimator / Coordinator Department: Estimating / Pre-Construction / Construction Operations Reports To: Project Manager / Project Director Employment Type: Full-Time Location: Richmond Hill : Office Position Summary We are seeking an experienced and highly organized Senior Estimator / Coordinator to join our team and support both the pre-construction and active construction phases of Industrial, Commercial, and Institutional (ICI) projects. This is a multifaceted position that combines senior-level estimating responsibilities with project coordination, construction support, change-order management, cost control, scheduling, and commercial administration. The successful candidate will be responsible for preparing accurate and competitive estimates for new projects while also supporting project teams on active construction projects. This includes reviewing project scope, coordinating subcontractors and suppliers, pricing change orders, preparing and maintaining project budgets, assisting with project schedules, and providing timely cost and coordination support to Project Managers and Superintendents. A particularly important component of this position is the ability to develop and maintain detailed baseline construction schedules using Microsoft Project. The Senior Estimator /Coordinator must understand construction sequencing, durations, dependencies, procurement activities, subcontractor coordination, milestones, and critical-path considerations and be capable of translating this information into a practical baseline schedule. The successful candidate will act as an important link between the company's estimating, pre-construction, project management, and field operations teams, ensuring that information, pricing, schedules, and project requirements are effectively coordinated throughout the project lifecycle. Core Areas of Responsibility The Senior Estimator / Coordinator will have responsibilities across four primary areas: 1. Estimating & Pre-Construction 2. Project Coordination & Construction Support 3. Change Order Pricing & Cost Management 4. Construction Scheduling & Schedule Coordination 1. Estimating & Pre-Construction Bid Management Lead the estimating process for ICI construction projects from initial opportunity through final tender submission. Review and analyze architectural, structural, civil, mechanical, electrical, landscape, and other construction documents. Review specifications, addenda, geotechnical reports, site information, schedules, tender forms, and contractual requirements. Develop a clear understanding of project scope, deliverables, assumptions, exclusions, and risks. Prepare preliminary, conceptual, schematic, design-development, budget, and detailed tender estimates. Establish estimating strategies based on project type, delivery method, schedule, risk profile, and market conditions. Coordinate all estimating activities to ensure bids are completed accurately and submitted on time. Participate in pre-bid meetings, site visits, tender meetings, and consultant/client meetings. Identify discrepancies, omissions, conflicts, and scope gaps in tender documents. Prepare RFIs and clarification requests during the tender process. Quantity Takeoffs & Pricing Perform and/or oversee detailed quantity takeoffs for all relevant trades and construction divisions. Develop accurate labour, material, equipment, subcontractor, temporary works, general conditions, and other project costs. Review construction assemblies, building systems, specifications, and installation requirements. Apply appropriate labour productivity rates and current market pricing. Rev…

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