Senior Administrative Assistant

Job ID: REQ10395926 Four Seasons Corporate Headquarters Toronto Location: Toronto, Ontario, Canada widget: Full time About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. About the location: Four Seasons Hotels and Resorts is a global, luxury hotel management company. We manage over 130 hotels and resorts and 50 private residences in 47 countries around the world and growing. Central to Four Seasons employee experience and social impact programming is the company’s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four Seasons, we are powered by people and our culture enables everything we do. Senior Administrative Assistant This position provides high-level administrative and executive support to the Senior Vice President, Internal Audit, Senior Vice President, Operations Finance, and Vice President, Sourcing & Procurement. The Senior Administrative Assistant serves as a trusted executive partner with a deep understanding of each leader's priorities, working style, preferences, and expectations. They anticipate needs before they arise, proactively identify opportunities and risks, and remove administrative barriers so leaders can focus on strategic priorities, decision-making, and leadership. To be successful in this role, you are a resourceful problem solver who builds strong relationships, exercises sound judgment, and thrives in a dynamic environment. You are highly organized, adaptable, collaborative, and able to balance multiple priorities while maintaining exceptional attention to detail. Responsibilities include complex calendar and inbox management, coordinating meetings and travel, preparing presentations and reports, drafting correspondence, planning events and leadership meetings, managing expenses and invoices, and providing proactive support in response to evolving business needs. Based at the Four Seasons Corporate Office in Toronto, this role interacts regularly with senior leaders, administrative professionals across the organization, and external partners, vendors, and consultants. What You'll Be Doing: Executive & Administrative Support Provide proactive administrative support to the SVP, Internal Audit, SVP, Operations Finance, and VP, Sourcing & Procurement. Manage complex calendars, schedules, and meeting logistics, balancing competing priorities and resolving scheduling conflicts. Monitor and manage executive inboxes, prioritize communications, draft responses where appropriate, and ensure timely follow-up on key actions. Maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive information. Prepare, format, proofread, and distribute correspondence, reports, presentations, agendas, and other business documents. Support leaders with meeting preparation, including coordinating attendees, preparing materials, and tracking follow-up actions. Manage departmental records, filing systems, distribution lists, and key documentation. Travel, Expense & Invoice Managem…

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