Reception, Accounts Payable Agent

Company Description “We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago. 15,000 trained professionals 250+ locations worldwide Fortune 500 Globally unified systems Job Description Why Your Job is Important: Support Canada and the Americas strategy. Offer best-in-class customer service. Provide a professional and welcoming first point of contact for employees, visitors and service providers at the office. Support the Canada Accounts Payable team through accurate and timely administrative support and payable processing. SUMMARY DESCRIPTION: Provide reception, administrative and entry-level Accounts Payable support for the office and Canada Centralized Accounting team. This role is responsible for maintaining a professional reception environment, supporting day-to-day office administration, and assisting with the accurate and timely uploading, submission and processing of payables. This is an entry-level position with on-the-job training and an opportunity to develop Accounts Payable and accounting knowledge while supporting the broader Canada Accounting team. WHAT YOU DO: Tasks and Duties For detailed job-specific tasks and duties completed regularly by the employee, please reference the Accounting Standards and Procedures on Insite. This section lists the job-specific tasks and duties completed regularly by the Reception, AP Agent - Canada. This list may be edited to the specific job role. Reception and Administrative Support Maintain a tidy, professional and welcoming reception area. Greet visitors and provide general assistance as required. Receive, sort and distribute daily mail, courier packages and deliveries. Follow established security and safety procedures at the reception desk, including visitor sign-in and visitor badges. Answer and direct incoming telephone calls and general inquiries as required. Scan, organize, upload and maintain documents and electronic records. Provide general administrative support to the office and Canada Accounting team. Assist with other administrative tasks and projects as assigned. Accounts Payable Support Receive, organize and upload service provider invoices and supporting documentation. Review invoices for required documentation and approvals and escalate missing or incomplete information to the appropriate team member. Submit payables accurately and timely into the appropriate financial systems in accordance with established processes. Assist with the entry and processing of payables, deposits, expenses and payment requests as assigned. Ensure supporting documentation is attached, organized and maintained appropriately. Identify basic discrepancies, missing information or processing issues and escalate them to the AP Lead or appropriate team member. Maintain clear and accurate notes within internal systems when required. Assist the Accounts Payable team with routine follow-up and administrative activities. Complete assigned Accounts Payable activities in accordance with established company policies, procedures and internal controls. Develop knowledge of Accounts Payable procedures and Expeditors systems through structured training and day-to-day experience. Support the Centralized Accounts Payable team with other duties and projects as assigned. Physical Demands Use of standard office equipment - a computer with keyboard and mouse, phone, fax/copy/scan machine, etc. Write with pencil, pen or marker. Functions performed primarily while seated at a desk. This is an entry-level position. Qualifications High school diploma or equiv…

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