Purchasing Technician II

LOCATION: KAUAI VETERANS MEMORIAL HOSP | Central Services POSITION STATUS: 1.00 | Permanent SALARY RANGE: BU03 | SR13 SALARY RATE: $46,800.00 (Annual Salary) based on the FTE JOB DUTIES: This position is regional, located within the Materials Management department of the Hawai’i Health Systems Corporation (HHSC) Kaua’i Region, a public benefit corporation of the State of Hawai’i. The HHSC Kaua’i Region includes Kaua’i Veterans Memorial Hospital (KVMH) and Samuel Mahelona Memorial Hospital (SMMH), both designated as critical access hospitals (CAH), as well as the Kaua’i Region Clinics and its affiliated entities. The Materials Management department is integral to the efficient procurement and management of goods and services essential for organizational operations. This department implements and directs the region’s procurement policies and procedures to control the purchasing or leasing of all goods and services from outside sources. It is responsible for purchasing, negotiating, and reviewing all arrangements with external suppliers, ensuring compliance with regulatory standards and internal policies. Additionally, the department manages products in general use by establishing criteria for acceptability, cataloging, administering new product reviews, and standardization. It collaborates with administration to ensure adequate processing and maintenance of reusable products while also purchasing and distributing supplies and equipment in a timely manner throughout the region. Furthermore, the department assists with the region’s contracts and the general processing and maintenance of Capital Improvement Projects (CPI), leveraging data analytics and market research to enhance supply chain efficiency and contribute to the overall financial health of the organization. The Purchasing Technician II is responsible for purchasing a wide variety of goods, equipment, supplies, and materials for the Kaua’i Region, where the nature of the purchases requires substantial use of written requests for quotations or the preparation of specifications for routine formally advertised purchases. This position also oversees the actual purchase, lease, or rental of supplies, materials, equipment, and services for the Kaua’i Region through means such as purchase orders, petty cash, or charge accounts. It certifies or verifies the receipt of purchased items and follows up on issues with orders, such as shortages, overages, damages, or items that do not meet specifications, obtaining credit memoranda or other restitution from the vendor. The technician checks and verifies invoices, recomputes extensions, and verifies discounts and shipping costs, among other duties as assigned. This position may necessitate working extended hours, including weekends and holidays, to fulfill operational requirements. As the role involves operating in offices, warehouses, and both large and small storerooms, daily travel to various facilities within the region is required as directed. This position reports to the Contracts Manager II, position number 59600, or their designee. THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week. BASIC EDUCATION/EXPERIENCE REQUIREMENT: Experience requiring knowledge of English grammar and spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and…

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