Purchasing Team Coordinator

PURPOSE: The Purchasing Team Coordinator assists and maintains all supplies, pharmaceuticals and equipment at all CPC facilities. This position performs a variety of office and accountable payable tasks as assigned by the Administration/Management.The Purchasing Team Coordinator main duties consist of the order processing and monitoring of inventory, billing and assisting staff as the need arises. ACCOUNTABILITIES AND JOB ACTIVITIES: Process, approve and place orders in Hybrent Place orders with necessary vendors in a timely fashion, focusing on delivery times and product availability in order to avoid stockouts Enter invoices and create new vendors & inventory items in Hybrent File invoices in company filing system (Google Drive) Allocate Credit Card expenses Create, track and submit 222 forms/items File Pharma items in Google Drive Collect and file packing slips in Quickbooks and Google Drive Attend leadership, vendor meetings as needed Monitor expirations & update licenses - C-Arm, Sites, DEA, DR Handle equipment repairs (Process and close JITBIT tickets) Contact vendors regarding repairs on all equipment and acquiring loaner replacements, as needed Monitor Preventative Maintenance (PM) schedule on equipment Organize and lead Supply Chain meetings Process returns, recalls and expired inventory items Assign internal Purchase Order (PO) for CPC admin/leadership staff as needed Download statements and monitor 30 day activity of credit card File patient billing to Google Drive Check on back ordered items Communicate with all vendors to discuss needs and establish timelines to ensure all work is accomplished at the appropriate times Perform duties in a safe manner Demonstrate an awareness of compliance with office safety Demonstrate a thorough knowledge of company safety policies and procedures; participates in the identification and evaluation of potential department safety problems as observed Adhere to OSHA and infection control guidelines 100% of the time as observed Assist Administration/Management with any pending needs Research acceptable substitute items when a backorder or discontinued item arises Establish cost containment strategies Research various vendors for optimal pricing Negotiate pricing structures with various vendors Utilize Group Purchasing Organizations (GPO) to attain optimal pricing Track item trends to reduce or eliminate stocked items Research comparable items that offer a cost savings Review and negotiate contracts with various vendors to optimize quality, pricing and both short and long-term benefits to the company Assist in the establishment of new facilities and/or practice specialties Communicate with the administration team and research all necessary equipment, supplies and pharmaceuticals with a focus on cost containment and logistics Create, utilize and update Equipment List spreadsheet for each new facility Develop and maintain personal and professional skills Attend all mandatory staff meetings per year unless excused as evidenced by documentation Actively participate in performance improvement activities as observed or documented Establish realistic professional goals as evidenced by the annual performance evaluation Actively keep abreast of departmental and organizational activities by initialing log and posted material Demonstrate flexibility in response to unexpected change in workload or situation as observed Serve on committees, as needed, and/or participates in changes of policy and procedures that affect the operation of services as documented Support the mission and goals of the company as observed Read all emails within 24 hours as documented Perform other duties as required Demonstrate safe and cost-effective practice Consistently adhere to OSHA bloodborne pathogen guidelines; apply universal precautions per company standards as observed Consistently utilize proper body mechanics as observed Accurately complete incident reports within the shift of occurrence and immediately communic…

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