Purchasing Specialist

Summary This position ensures the day-to-day purchasing process runs smoothly by monitoring stock levels, interacting and working with vendors, preparing purchase orders, tracking deliveries and maintaining accurate purchasing records to ensure the timely and cost-effective purchase of parts inventory. Role and Responsibilities Monitor stock levels using the company’s inventory management system and other inventory tools. Review superseded and discontinued part numbers regularly to help maintain accurate inventory records. Coordinate the monthly upload of vendor price files to the operating system. Create, issue and manage purchase orders. Track orders and followup to support timely delivery. Communicate with suppliers to resolve discrepancies, delays and damaged shipments. Initiate storetostore transfers as requested. Coordinate inventory returns and ensures vendors process timely adjustments. Support Accounts Payable by matching invoices with purchase orders and packing lists. Provide backup to Accounting for inventory receipt processing. Additional duties may be assigned as needed. Qualifications And Education Requirements Knowledge of procurement processes and inventory management Proficient in MS Office and Excel. Essential to have strong analytical skills and be able to effectively communicate findings. Able to approach problems objectively and work logically to find a solution. Proficient in prioritizing and managing multiple tasks. High school diploma or bachelor’s degree in business, supply chain or related field preferred. Experience in purchasing, inventory or administrative support roles are beneficial.

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