Purchasing Specialist

JOB SUMMARY: The Purchasing Specialist is responsible for coordinating and executing purchasing activities across multiple entities within Garner Holt Productions, Inc. This position ensures the timely and cost-effective procurement of materials, supplies, equipment, and services necessary to support daily operations and production schedules. The Purchasing Specialist plays a key role in maintaining vendor relationships, monitoring purchase orders, coordinating deliveries, and ensuring accurate purchasing records. This position works closely with Accounting, Production, Warehouse, and other departments to support operational efficiency, manage purchasing costs, and minimize disruptions to production. ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepare, process, and monitor purchase orders, requisitions, and other purchasing documentation for materials, supplies, tools, equipment, and services. Coordinate purchasing activities across multiple company entities to ensure timely and costeffective procurement. Evaluate purchasing needs, vendor lead times, and production schedules to ensure timely material availability. Obtain and compare vendor quotes, pricing, and product specifications to support purchasing decisions and cost savings. Establish and maintain positive vendor relationships, negotiate pricing, and resolve purchasing discrepancies. Monitor outstanding purchase orders, coordinate deliveries, and communicate potential shortages or delays. Coordinate with Production and Warehouse departments to maintain appropriate inventory levels and minimize disruptions. Verify received materials and equipment against purchase orders and coordinate resolution of discrepancies. Maintain accurate purchasing records, vendor information, pricing databases, and shipping documentation. Assist Accounting with invoice matching, purchasing discrepancies, and proper documentation of transactions. Participate in annual physical inventory counts and inventory reconciliation activities. Ensure purchasing activities comply with company policies, approval requirements, and established budgets. Identify opportunities to improve purchasing processes, reduce costs, and increase operational efficiency. Coordinate international purchasing activities, including vendor communications, order processing, and shipment tracking. Perform other related duties as assigned. EDUCATION and/or EXPERIENCE REQUIRED: Associate’s degree in business, finance, or a related field, or an equivalent combination of education and experience (required) 5 years of work experience in purchasing (required) PREFERRED EDUCATION and/or EXPERIENCE: Bachelor’s degree in business administration or equivalent. 5 years of purchasing experience in a manufacturing environment, including sourcing technical materials, components, and equipment. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Uphold and support the standards of GHP, Inc. Strong written and verbal communication skills and attention to detail. Assume responsibility for initiating a pleasant atmosphere by displaying a professional attitude through performance, appearance, and demeanor. Possess good interpersonal and communication skills and understanding the importance of confidentiality with the projects and data they will be dealing with. Requires attention to detail and strong communication skills to succeed in a fastpaced, and often selfdirected environment. Fantastic organizational and time management skills, with a proven ability to meet deadlines. Ability to work independently and with a team Proactive thinking and strong multitasking ability Strong problemsolving skills DETAILS: Job Type: Full Time On location: Redlands, CA Typical …

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