Purchasing Specialist

Headcount Type: New Application Deadline: October 22nd 2026 The Company DILFO is proud to be trusted by the Ontario construction community to deliver the best for our clients’ needs. We design, install, and provide maintenance for HVAC, heating, cooling, refrigeration, and plumbing systems for large scale projects across different industries. Our team of skilled individuals shares a vision of building with integrity and collaboration to bring quality and innovation to our work every day, and we are honoured to have been recognized by the Ottawa Business Journal as one of Ottawa’s Best Places to Work. The Team DILFO has a strong team culture that heavily invests in team member wellness and our community. We host regular social events including Pub nights, golf day, pizza Fridays, and more. We are extremely invested in our local community, partnering with the YMCA for the Cycle for Strong Kids and other programs, donating to the Ottawa Food Bank, partnering with Boys and Girls Club Ottawa to create opportunities for young people, and donating to charities our team members support. DILFO also offers additional benefits including: Health and Dental Benefit plan Group RRSP matching plan Employee Assistance Program that includes virtual medicine Fixed number of paid Wellness days Corporate program through Good Life Fitness Discretionary bonus program The Role The Purchasing Specialist supports successful project delivery by coordinating procurement planning, technical sourcing, purchasing, and procurement tracking. The role works closely with project teams to identify procurement requirements, source materials and equipment, manage long-lead items, and maintain accurate procurement information and documentation. The Purchasing Specialist also supports effective procurement processes and digital workflows, including Inventory and Procurement software, to improve visibility, consistency, and commercial control throughout the project lifecycle. Keys Tasks The Purchasing Specialist’s responsibilities include, but are not limited to the following: Preconstruction Procurement Planning & Sourcing Participate in project turnover and preconstruction planning to identify procurement scope, long-lead and specification-sensitive materials/equipment, owner requirements, approved manufacturers, and critical release dates. Develop and maintain project procurement plans and long-lead schedules aligned with project schedules and required installation dates. Coordinate RFQs and competitively source project materials based on the Bill of Materials (BOM) provided by the PM/PC team, ensuring required approvals are obtained before issuing purchase orders. Prepare commercial bid comparisons and procurement recommendations considering price, lead time, compliance, exclusions, alternates, warranty, delivery requirements, and commercial risk. Procurement Execution & Project Support Execute approved purchases in accordance with established approval authorities, competitive sourcing requirements, and company procurement controls, including issuing purchase orders and confirming pricing, terms, acknowledgements, and supporting documentation. Support Project Managers and Project Coordinators with procurement-related clarifications, supplier follow-up, pricing validation, substitutions, credits, returns, and issue resolution. Track critical and long-lead purchases through approval, release, delivery, deficiency resolution, and closeout, proactively communicating risks or exceptions that may affect schedule, cost, or field execution. Inventory and Procurement Software & Systems Act as the operational champion for Inventory and Procurement software within Procurement, supporting implementation, user adoption, training, data quality, and consistent use. Maintain accurate and complete procurement information within Inventory and Procurement software and related systems, including RFQs, quotations, purchase orders, required dates, release status, rec…

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