Purchasing & Shipping Coordinator
CIF ConstructionWhat we do
CIF Construction is a premium heavy civil contractor specializing in concrete and earthworks across Western Canada. We deliver high-quality infrastructure projects for the mining, energy, forestry, oil & gas, and transportation sectors. With our own diverse fleet of equipment, including portable batch plants, we self-perform a wide range of services such as survey, scaffold, concrete,
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formwork, reinforcement, and cellular concrete. We are experienced in working in remote locations and challenging conditions.
Position Summary
The Purchasing & Shipping Coordinator supports procurement operations by entering purchase orders, coordinating with vendors, receiving goods, entering data into financial systems, and assisting with accounts payable as needed.
This is an administrative and hands-on position that combines purchasing coordination with physical shipping and receiving responsibilities. The role involves working directly in the warehouse to receive incoming orders, verify and organize materials, and distribute items to site.
The successful candidate must be comfortable balancing office-based administrative duties with the physical demands of warehouse operations, ensuring purchasing and receiving activities are accurately coordinated and materials are properly organized, tracked, and readily accessible for distribution in alignment with organizational needs.
This position is based in Prince George, BC, Monday to Friday, 10-hour days.
Key Responsibilities
Purchasing & Procurement Support
• Enter and process purchase orders (POs) accurately and efficiently
• Assist with sourcing materials, equipment, and services
• Obtain and compare vendor quotes as requested
• Maintain vendor records, pricing, and product information
• Track order status and follow up on delays
• Communicate with internal teams regarding order needs and updates
Receiving & Inventory Coordination
• Receive and verify quantities, condition, and specifications of received items
• Enter goods into the system and match to purchase orders and packing slips
• Identify and resolve discrepancies (shortages, damages, incorrect items)
• Maintain accurate receiving and inventory records
• Coordinate with on-site shipper/receivers
Data Accuracy & Reporting
• Ensure accurate and timely data entry across purchasing and maintenance systems
• Generate basic reports (open POs, receiving logs, maintenance schedules)
• Maintain organized digital records and documentation
General Support
• Support Accounts Payable as needed
• Assist with process improvements and documentation
• Support audits and reconciliations as required
• Provide backup support for PO/receipt/invoice matching if needed
Qualifications
• 1–3 years of experience in purchasing, administration, or operations support
• Shipping and receiving experience
• Experience with ERP or purchasing systems preferred
• Proficient in Microsoft Excel and Office tools
• Valid Class 5 BC Driver’s License
• Telehandler, Forklift certification, an asset
• Physically capable of performing the demands of the position, including lifting up to 50 lbs, handling materials, and performing regular warehouse duties
Education
• High school diploma or equivalent
• Post-secondary education in Business Administration, Supply Chain Management, Purchasing, Accounting, or a related field, an asset
• Additional training or coursework in inventory management, procurement, or logistics, an asset
Skills & Competencies
• Strong attention to detail, accuracy, and confidentiality
• Excellent organizational and time-management skills
• Strong analytical, problem-solving, and decision-making abilities
• Customer-focused, professional, and collaborative communication style
• Ability to manage competing priorities in a fast-paced environment
Why Work at CIF
At CIF, employees benefit from a work-life balance with flexible time off and rewarding compensation that includes RSP contributions & competitive health benefits. We support a culture that p