Purchasing & Retrieval Analyst

Niagara Pallet is Ontario's leading manufacturer, seller and recycler of pallets and shipping material, and we are GROWING! We are looking for a Purchasing Analyst to support the purchasing, procurement and financial functions across the organization. This position is best suited for an organized team player, with strong administrative skills who can effectively juggle multiple priorities and have fun doing it. Role Overview The Purhasing & Retrieval Analyst is responsible for supporting the procurement process by handling purchasing tasks, managing vendor relationships, and ensuring that materials are ordered and received on time to meet operational needs. Duties/ Responsibilities: Ensures accurate and timely procurement of materials and services to support production schedules and operational needs. Maintains accurate inventory levels through regular stock counts, tracking, and reporting to prevent shortages and overstock. Reviews and approves purchase orders after receipt to ensure quantities, pricing, and quality specifications are met. Supports the Pallet Retrieval process by managing inbox communication, responding to sources, and communicating with logistics to schedule pickups. Owns day-to-day supplier communication, issue resolution, and order follow-up to ensure reliability and on-time delivery. Maintains accurate reports on waste, logistics pricing, raw material costs, and supplier performance to support decision-making. Owns weekly purchasing & retrieval performance reporting and scorecard measurables. CRM Management, including calling and emailing potential leads and forwarding vetted opportunities to the Purchasing Manager and Outside Sales reps. Assist with inspecting incoming lumber deliveries to ensure they match the order and verify the quality meets our expectations. Develop and maintain supplier relationships through regular communication via phone and email. Ensure all purchasing activities comply with company policies and procedures and maintain accurate records and documentation. Knowledge/Skills : Friendly phone presence and experience communicating with suppliers to achieve a positive outcome. Ability to work under pressure in a fast-paced environment Ability to work unsupervised, be self-motivated and pro-active Expected to work throughout the plant and in the office Experience in the Pallet Recycling industry is an asset Strong knowledge and experience using Microsoft Dynamics is an asset Proficient computer skills in Microsoft Office Suite (Word, Excel, Outlook) Excellent verbal and written communications skills Ability to multi-task, prioritize, and manage time effectively Team player approach Hours of Work: Monday to Thursday 8am-4:30pm Friday 8am-3pm Work Environment: Traditional office setting Occasionally visiting the production floor and working outside to gather relevant information pertaining to orders and inventory Niagara Pallet is committed to diversity and inclusivity in employment. Niagara Pallet is also committed to accommodating applicants with disabilities during the recruitment, assessment and selection process. Please notify us if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation Niagara Pallet will work with you to determine how to meet your needs. Job Types: Permanent, Full-time Pay: $50,000.00-$75,000.00 per year Benefits: Casual dress Company events Dental care Disability insurance Extended health care Life insurance On-site parking RRSP match Education: Secondary School (required) Experience: Purchasing/administration: 2 years (preferred) Licence/Certification: Driver's Licence (required) Work Location: In person

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