Purchasing & Receiving Agent

PURCHASING & RECEIVING AGENT – FULL-TIME The Joseph, a Luxury Collection Hotel, Nashville Location: Nashville, Tennessee Employment Type: Full-Time Department: Finance / Purchasing About The Joseph The Joseph is an expression of modern luxury rooted in art, culture, and the warmth of true hospitality. Situated in the heart of Nashville, it offers a refined escape where thoughtful design, world-class culinary experiences, and meaningful service come together effortlessly. The Joseph invites guests into a world that feels both elevated and deeply personal. From curated art collections and immersive dining to serene guestrooms and intimate gathering spaces, every detail is designed to create an experience of Nashville at its most refined. Position Overview The Joseph is seeking a detail-oriented, organized, and motivated Full-Time Purchasing & Receiving Agent to support the purchasing, receiving, and inventory operations of our luxury hotel. As a Purchasing & Receiving Agent, you will play an essential role in ensuring that our hotel departments have the products, supplies, and equipment necessary to deliver exceptional guest experiences. From sourcing quality products and maintaining vendor relationships to managing purchase orders, receiving deliveries, and monitoring inventory, your attention to detail and commitment to operational excellence will directly contribute to the success of our hotel. The ideal candidate is highly organized, financially mindful, and proactive, with strong communication skills and a passion for supporting a luxury hospitality environment. You understand the importance of balancing quality, cost efficiency, and timely delivery while maintaining the elevated standards expected at The Joseph. At The Joseph, excellence happens behind the scenes as much as it does in front of our guests. We are looking for someone who takes pride in ensuring every department has what it needs to create extraordinary experiences. YOUR ROLE Purchasing & Procurement Coordinate the daily purchasing needs of hotel departments, including Food & Beverage, Culinary, Housekeeping, Engineering, Spa, Front Office, and other operational areas. Obtain and compare vendor quotes, negotiate pricing when appropriate, and identify cost-saving opportunities without compromising quality. Monitor outstanding purchase orders, follow up on delayed shipments, and communicate delivery updates to department leaders. Ensure purchases comply with established authorization procedures, purchasing guidelines, and financial controls. Partner with department leaders to anticipate purchasing needs based on occupancy, business levels, special events, and seasonal demands. Receiving & Inventory Management Receive, inspect, and verify incoming deliveries to ensure accuracy, quality, and compliance with purchase orders. Confirm product quantities, specifications, pricing, and condition against invoices, packing slips, and purchase orders. Identify and resolve discrepancies, shortages, damaged products, or incorrect deliveries with vendors and department leaders. Maintain organized, clean, and secure receiving areas, storage rooms, and inventory locations. Assist with inventory counts, stock rotation, and the monitoring of par levels to minimize waste and prevent shortages. Ensure proper storage and handling of food, beverages, operating supplies, and other hotel products in accordance with safety and sanitation requirements. Coordinate the distribution of received goods to the appropriate departments in a timely and efficient manner. Maintain accurate records of inventory movements, receiving documentation, and product returns. Support monthly and periodic inventory counts and assist in identifying discrepancies. Vendor Relations & Departmental Support Develop and maintain positive, professional relationships with vendors, suppliers, and internal department leaders. Communicate effectively with vendors regarding orders, delivery schedules, pricing, product av…

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