Purchasing Officer

General Statement of the Job & Essential Functions GENERAL STATEMENT OF JOB Under limited supervision, this position oversees the city's procurement functions, and serves as the principal purchasing official for the city and responsible for the procurement of goods, services, materials, insurance and construction contractors. Reports to the Chief Financial Officer (CFO). ESSENTIAL JOB FUNCTIONS Reviews and assigns all in-coming requisitions to purchasing staff; approves completed requisitions for compliance with City Code, line-item code, etc.; works with Buyers to determine method of procurement; reviews budget manuals and develops and monitors budget reviews for departments. Assists Chief Financial Officer (CFO) in matters related to procurement; maintains current knowledge of Virginia Public Procurement laws; recommends changes to City Code as needed; undertakes special projects, including automation of bid process and research, and modifying the automation of the bid process; works with City Attorney to compile Freedom of Information Act (FOIA) requests, prequalification of bidders, exemptions from bidding, etc., and ensures minority and small business participation, and implements the Small Business Minority-Owned Business Enterprise and Woman-Owned Enterprise (S/MWBE). Oversees surplus property management facility; oversees web page and internet-based vendor system; manages staff responsible for mail functions; prepares special reports for committees; may attend City Council meetings, as needed. Performs other duties as needed. Individual assignments will be determined by supervisor based on current workload and department needs. Knowledge, Skills & Abilities PERFORMANCE INDICATORS Knowledge of Job : Has extensive knowledge of the principles and practices of modern governmental accounting, budgeting, and procurement. Has considerable knowledge of federal, State and city laws and policies concerning city fiscal operations. Has considerable knowledge of the principles of supervision, organization and administration. Is able to maintain standard accounting and control measures for city government. Is able to plan, direct and coordinate the work of other employees. Is able to prepare clear and concise reports and to compile and analyze financial statements and reports. Is able to operate standard office machines and computer-driven word processing programs. Is able to express ideas clearly orally and in writing. Is able to establish and maintain effective working relationships as necessitated by work assignments. Quality of Work : Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all city departments and divisions, co- workers and the general public. Quantity of Work : Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions." Dependability: Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends work regularly and adheres to city policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time- off requests. Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction. Judgment : Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifie…

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