Purchasing & Manufacturing Coordinator

Lux Precision Manufacturing | Phoenix, AZ | On-site About Lux Lux Precision Manufacturing is a growing CNC manufacturing company located on Grand Canyon University’s campus in Phoenix. We produce precision components for aerospace, defense, medical, semiconductor, and commercial customers. Our mission is to re-energize American manufacturing through advanced technology, quality craftsmanship, and workforce development. Position Overview We are seeking an organized, detail-oriented Manufacturing Administrative Associate to support purchasing, outside processing coordination, and daily production administration. This role helps keep jobs moving by ensuring materials and supplies are ordered, outside services are coordinated, and records remain accurate. You will work closely with production, quality, shipping and receiving, and accounting to follow up on open items and communicate potential delays. Key Responsibilities Purchasing and Supplier Support Request quotes for raw materials, tooling, shop supplies, and outside services. Prepare and issue purchase orders within established approval guidelines. Confirm supplier pricing, order acknowledgments, and delivery dates. Track open purchase orders, follow up on late items, and communicate shortages or delivery risks. Help resolve order discrepancies, returns, and invoice questions with suppliers and accounting. Maintain accurate supplier and purchasing records in the company’s ERP system. Outside Processing Coordination Coordinate outsourced operations such as heat treating, plating, coating, grinding, and other specialty services. Work with production and quality to confirm required operations, approved suppliers, and applicable purchase order requirements. Coordinate shipment and pickup of parts, including quantities, paperwork, and required return dates. Track parts at outside processors and follow up regularly to support production schedules. Confirm required certifications and supporting documents are received and routed to quality for review. Escalate delays, missing documentation, or discrepancies to the appropriate team members. Production and Administrative Support Maintain accurate job information, order status, and delivery updates in the ERP system. Assist with preparing and organizing job travelers, purchase orders, shipping documents, and related production records. Coordinate with department leaders to identify upcoming material and outside processing needs. Support shipping and receiving with documentation and order reconciliation. Maintain tracking reports for open purchases, outside processing, and other assigned priorities. Support inventory record accuracy and replenishment of routine shop supplies. Assist with general administrative tasks and process improvements as needed. Qualifications Strong organizational skills and attention to detail. Ability to manage multiple priorities and consistently follow through on open tasks. Clear, professional communication with suppliers and internal team members. Comfortable using Microsoft Excel, Outlook, and business software. Accurate data entry and recordkeeping skills. Ability to work independently while coordinating closely with a team. Willingness to learn manufacturing terminology, materials, and production processes. Preferred Experience Experience in purchasing, production administration, logistics, or manufacturing support. Familiarity with ERP systems; JobBOSS or JobBOSS² experience is a plus. Experience coordinating outside processing or working with manufacturing suppliers. Familiarity with purchase orders, job travelers, material certifications, and quality documentation. Experience in a CNC machine shop or aerospace manufacturing environment. What Success Looks Like Orders are placed accurately and followed through to completion. Outside processing is tracked closely, with delays identified early. Production teams have reliable information about material and service availability. Purchasing …

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