Purchasing Inventory Specialist

The Warehouse Specialist is responsible for performing tasks pertaining to the purchase of warehouse products, including but not limited to; non-controlled Rx; maintaining appropriate stock levels; communicating mis-shipments to vendors as well and keeping accurate drug records. Essential Functions of the Job Maintaining a dedicated supply of all Warehouse drugs Knowing stock levels of all drugs for each vendor Knowing the PO minimum requirements for each vendor Submitting the proper PO type; EDI, Email, Fax, Web portal, etc Ordering in the correct case packs Following up with vendors to ensure POs have been received; If POs are placed on hold, the Purchasing and Inventory Specialist needs to find out why; ordered out of case pack; NDC or Cost change; Vendor is out of stock; PO minimums not met; credit hold. Updating NDCs in respect to price changes, NDC changes, Vendor changes, case pack changes Loading Substitution information correctly Ordering substitution items in a timely and efficient manner. Keeping track of Back Order dates/reports; following up with vendors when an item exceeds its expected release date If an item is on Long Term Backorder, notify the supervisor to recourse if needed and deemed appropriate. Ensuring Vendors have correct and up-to-date licensure; and that this information is kept up to date in MDS. Pulling store orders through MDS This includes Non-controlled Rx orders Fixing Order Errors- ordered the wrong drug, ordered the wrong quantity, sent the order too early, and deleted the order. Ensuring stores are submitting on their correct day Following up when stores deviate from their pick days and finding out why, as well as education in regards to routes, delivery schedules, and order cut-off times Answering questions from stores in regards to delivery schedules, routes, general Warehouse Operations, as well as the “who do I speak with for this” questions. Occasional Picking/Put Away of Non Controlled product Troubleshooting in MDS Incorrect Lot numbers Items in incorrect locations Discrepancies between PO and Pack Slip Fixing Invoices Updating and Maintaining Pedigrees Clearing Back Orders/ In Pick Quantities Running Daily Reports Loading and unloading skids Assisting in the offloading of FedEx/ UPS and other courier services as needed. Answering and directing phone calls to the proper departments Working closely with the Manager of the Warehouse to create and evaluate policies and procedures A key role in the Warehouse Specialist’s duties is the transition into the new Buy Year; this includes but is not limited to the following; Proper and timely loading of all new NDCs, with correct NDC, Description, Cost and Price, vendor, Case pack, item type, as well as storage requirements. Proper loading of all substitution items, and ordering substitutions promptly to have a smaller supply of the “old” NDC, and a large supply of the “new” NDC, without a disruption to our supply chain. Discontinuation of all items that will not be carried over into the new buy year Contacting New and Existing Vendors to obtain the proper documentation required to purchase Double-checking/ Following up as needed with Procurement Maintaining stock of items throughout the beginning of the new buy year; increasing or decreasing stock, to maintain the best savings for the warehouse. Procurement Duties: Work closely with the Manager of the Warehouse and procurement team members to evaluate all new product Evaluate Cost/Price changes to determine if an item is within our parameters to bring into the warehouse Provide expected usage to vendors Maintain DSCSA requirements Provide excellent customer service General Warehouse Duties: Maintain a clean and clutter-free warehouse Emptying Garbage Cleaning bathrooms Cleaning breakroom Vacuuming Cleaning windows Cardboard disposal Non-Essential Functions of the Job: Other duties/responsibilities as may be assigned Supervisory Responsibilities: Leaders…

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