Purchasing Department Lead
Image PointePurchasing Department Lead Job Overview The Purchasing Lead is responsible for helping to manage the workload for sales order entry, purchasing, and order tracking and management, from order entry through product arrival. In addition, Purchasing Lead will work side-by-side with the Sales Team and Sales Support Specialists to achieve annual goals and ongoing KPI’s relating to order processing and delivery times, quality, and customer satisfaction. Image Pointe and Dignity Apparel are known for providing excellent customer service, rapid response, and keen attention to detail in meeting the needs of our customers. Successful applicants will be fast learners, eager to grow, and able to prioritize and manage multiple projects in a fast-paced environment. JOB RESPONSIBILITIES · Complete process of team checking sales orders submitted by sales team, ensuring details relating to items, artwork, and pricing are correct prior to generating order confirmation for customer. · Complete process of team checking purchase orders to be submitted to our vendors for accuracy. · Assisting with overflow in the order entry and purchasing departments as needed. · Assisting with coordination of all aspects for orders for our Union Headquarters International Accounts. · Responsible for producing and reviewing daily reports for department. · Maintain strong, clear communication with vendors to ensure orders are processed in line with order and production requirements. Conduct regular follow-up to ensure orders are on-track for on-time delivery, communicating and coordinating with other IP departments to provide regular updates. · Assisting with researching customer service issues with our manufacturing partners. · Coordinate closely with Logistics Team on in-bound shipments/receipts for production or IP stock. · Provide additional support to Sales and Sales Support teams, as needed. These could include product research, quoting, art request submissions, and other administrative tasks, as needed. · Provide additional support to Marketing team on website updating, including current product descriptions, availability, and pricing, as needed. · Provide additional support to Sales and Marketing management staff with product research, volume quoting, and marketing projects, as needed. · Work with Sales/Marketing Team to maintain current product descriptions, availability, and pricing for products on IP and DA websites. · Actively participate in weekly departmental meetings, providing ideas and feedback to enhance service and achieve company goals. Keep on-track with departmental goals (e.g. order entry time, PO generation time, customer service metrics). · Work with department manager to make recommendations to continuously improve processes, policies, and procedures for the department. · Other temporary and ongoing responsibilities as assigned by management SKILLS: · Communication – Effective written and verbal communication within purchasing team, with purchasing team lead and management, cross-departmentally, and with vendors, to ensure work is completed with a high level of quality and efficiency. Responsive and efficient in communication. Kind, upbeat, and encouraging, lifting others up with your words. · Organization skills Strong task-orientation, strong ability to make forward progress while managing a variety of high-priority items. Commitment to excellence in process and results. · Goal-orientation Strong drive to excel and achieve goals, self-motivated and responsible. · Team Player Able to work well with a variety of people and situations. Able to balance the needs of your department with other departments and with overall goals of the company. · Adaptability & Creativity Must be able to work in a fast-paced environment of continuous change and challenge. thinking outside the box to suggest and t…