Purchasing Coordinator

Job Type: Full-time Work Location: In person – Cincinnati, Ohio Reports To: Chief Financial Officer Position Summary NeighborHub Health is seeking an experienced, detail-oriented Purchasing Coordinator to lead and coordinate purchasing, procurement, inventory, and vendor-management activities across the organization. This position supports Medical, Dental, Behavioral Health, Pharmacy, Administration, Facilities, Information Technology, and other operational departments by ensuring needed supplies, equipment, and services are purchased efficiently, competitively, and in accordance with organizational policies, budget requirements, internal controls, and applicable funding requirements. The ideal candidate will bring strong purchasing and inventory-management experience, excellent analytical and organizational skills, and the ability to work effectively with department leaders, vendors, and Finance in a fast-paced healthcare environment. Key Responsibilities Manage and coordinate purchasing and procurement activities across clinical and administrative departments. Review purchase requests for appropriate approvals, budget alignment, pricing, documentation, and compliance with purchasing procedures. Source vendors, obtain and compare competitive quotes, and negotiate pricing and terms when appropriate. Evaluate purchasing options based on overall value, including cost, quality, service, delivery, and operational need. Maintain appropriate documentation supporting vendor selection and purchasing decisions. Create, track, and maintain purchase orders from initial request through receipt and reconciliation. Coordinate with Finance to ensure purchase orders, invoices, receipts, packing slips, and approvals are complete and accurately matched before payment. Develop and maintain vendor records, pricing agreements, tax documentation, insurance information, and other required compliance records. Monitor vendor performance, contract terms, pricing changes, backorders, delivery issues, and service concerns. Work with department leaders to forecast recurring supply and equipment needs. Establish and monitor appropriate par levels, reorder points, and product-standardization opportunities. Monitor inventory levels, usage, and stock on hand across departments. Conduct or coordinate periodic physical inventory counts and reconciliations. Identify expired, obsolete, slow-moving, missing, or excess inventory and recommend steps to reduce waste, shrinkage, and stockouts. Identify cost-saving opportunities through competitive bidding, vendor consolidation, group purchasing arrangements, standardization, and improved procurement practices. Support responsible use of organizational resources and identify opportunities to reduce unnecessary purchasing costs. Ensure purchasing activity complies with approval limits, budget controls, grant or funding restrictions, conflict-of-interest requirements, and applicable procurement standards. Maintain procurement documentation needed for grants, audits, funder reviews, and internal-control testing. Maintain purchasing reports, including open purchase orders, pending requests, vendor spend, purchasing trends, inventory activity, and unresolved issues. Assist with development and improvement of purchasing policies, procedures, approval workflows, and internal controls. Participate in budget planning, audits, departmental meetings, and organizational improvement initiatives. Coordinate equipment and supply purchases with Facilities, IT, Finance, and operational leaders when installation, delivery, asset tracking, or site readiness is required. Provide purchasing-related guidance to departments and assist staff with established purchasing processes. Perform other related duties as assigned. Qualifications Minimum of three years of experience in purchasing, procurement, supply chain, inventory management, or a closely related area. Demonstrated experience obtaining and evaluating quotes, working with vendor…

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