Purchasing Coordinator

Summary of Position: To efficiently and accurately maintain materials and material records needed by the Cooperative and to coordinate this activity with the needs of all departments. Receives, stores and issues electric and fiber materials, equipment, tools and safety equipment. Performs all aspects of coordination for a full-service warehouse. Core Competencies: Work effectively as an employee of Paulding Putnam and maintain good job behavior . · Must be supportive of Cooperative business concepts and principals. · Must be of high integrity, dependable and professional. · Punctual and conscientious about work hours and perform overtime when requested. Communicate with supervisor when unable to work at the appointed time. · Accept responsibility for the duties of your position. Work diligently toward complete accurate work assignments. · Develop the necessary skills and knowledge to perform the duties of the position. Attend meetings and seminars as directed. · Continually develop and recommend more efficient and effective ways of carrying out the duties and responsibilities of the position. · Review and abide by established policies and procedures of the Cooperative. · Must have a high regard for the safety of themselves and others. Promote safety in every activity and attend scheduled safety meetings as directed. Become familiar with and abide by the PPEC safety rules and procedures. · Must have the desire to work as part of a team and contribute to the high morale in the organization. Promote teamwork through communication and cooperation. Treat co-workers in a respectful, considerate, and professional manner and consider the opinions and personal needs of others. · Accept and adapt positively to changes in your position and within the Cooperative. Develop a commitment to accept ongoing change. · Be a positive influence within and outside the Cooperative. · Support the Cooperative’s mission by staying current with information to cultivate and positively project the Cooperative’s philosophy. Job Responsibilities: Within the limits of established policies, procedures and budgets, assumes responsibility and has commensurate authority as delegated by the CFO for the following functions: Perform duties in accordance with the Cooperative’s safety rules, operating regulations and practices, and report unsafe conditions and practices. Manages vendor relationship to ensure the Cooperative has the appropriate sourcing for all material used in the electric and fiber construction and maintenance programs. Responsible for maintaining continuous inventory control over stock in storage, including monthly status reports, to ensure an adequate supply for the construction and maintenance programs of the Cooperative. Responsible for determining material necessary for construction from staking sheets, and preparing same for maintenance and construction crews. Responsible for preparing material pick lists where applicable and makes sure receiving invoices are filled out for materials received and inputs material transactions into the computer. Responsible for preparing and checking requisitions if applicable, contacting suppliers, arranging delivery of all material as needed by the organization. · Responsible for monitoring onsite fuel storage tanks for appropriate levels of fuel, as well as the monthly reconciliation of fuel within the NISC system. Responsible for setting up new material inventory items in NISC system, including the assignment of corresponding asset categorization. Completes paper work and computer entries documenting receipts and distribution of material to properly account for material transactions and inventory. This includes working effectively and efficiently within the current software system as well as developing and maintaining appropriate spreadsheets where applicable or as directed. Advises of discrepancies b…

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