Purchasing Coordinator

Company: Lynol Cooling Systems Location: Commerce, California Employment Type: Full-Time Position Summary Lynol Cooling Systems is seeking a detail-oriented and organized Purchasing Coordinator to support the company’s purchasing, inventory, supplier management, and product sourcing activities. This position will work closely with suppliers and internal departments to ensure purchase orders are processed accurately, materials arrive on schedule, purchasing records remain current, and potential inventory or supply-chain issues are identified early. The ideal candidate is comfortable working with purchase orders, supplier quotations, inventory data, spreadsheets, and cross-functional teams. This role requires strong follow-up skills, attention to detail, and the ability to manage multiple purchasing priorities at the same time. Key Responsibilities Prepare, issue, and follow up on purchase orders based on approved purchasing instructions. Verify that purchase orders include accurate quantities, pricing, product specifications, payment terms, and requested delivery dates. Communicate with domestic and international suppliers to confirm order details, pricing, production status, lead times, and delivery schedules. Track open purchase orders, inbound shipments, and expected delivery dates. Report delayed orders, shipment discrepancies, pricing differences, and other purchasing issues to the management team. Maintain accurate purchasing records, supplier information, product costs, minimum order quantities, lead times, and delivery information in the company’s system. Assist with resolving shortages, incorrect shipments, damaged goods, missing products, and purchase-order discrepancies. Prepare purchasing, inventory, open purchase order, inbound shipment, and supplier reports as requested. Monitor inventory availability, potential stock-out risks, excess inventory, open purchase orders, and incoming shipment schedules. Collect and organize sales, inventory, demand forecast, lead-time, purchasing, and supplier-performance data. Support purchasing analysis, inventory reviews, quotation comparisons, cost comparisons, and replenishment planning. Identify and report potential stock shortages, delayed purchase orders, unusually high inventory levels, and supplier delivery problems. Support supplier selection and contract-renewal reviews by preparing supplier profiles, pricing comparisons, lead-time information, and supporting data. Assist with new-product sourcing by identifying potential suppliers, requesting quotations, comparing pricing and terms, arranging product samples, and tracking testing or approval results. Coordinate with warehouse, logistics, sales, finance, product, and management teams to support purchasing and inventory operations. Maintain organized purchasing files, supplier documents, quotations, purchase orders, shipment records, and related correspondence. Provide general administrative and operational support to the purchasing department. Qualifications Associate degree or bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, Operations, Logistics, or a related field preferred. One or more years of experience in purchasing, procurement, inventory coordination, supply-chain operations, logistics, or administrative support preferred. Experience preparing or processing purchase orders is preferred. Strong attention to detail and ability to review quantities, pricing, product information, and delivery dates accurately. Strong organizational, follow-up, and time-management skills. Ability to manage multiple orders, suppliers, deadlines, and priorities. Strong written and verbal communication skills. Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications. Experience using ERP, inventory-management, purchasing, or accounting systems is preferred. Ability to analyze basic purchasing and inventory data and prepare clear reports. Ability to work independe…

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