Purchasing Clerk / Office Administrator

Latem industries is a manufacturing facility located on Struck Court in Cambridge Ontario. We are a leader in mass metal finishing and industrial coatings. If you are looking for a great company that offers company paid benefits at 1 month (must have OHIP to qualify for benefits), 6 paid sick days a year, uniforms, safety shoes, a bonus program, a healthy living spending account, and even a Coin Reward Program, then look no more. We have one position available for a Purchasing Clerk / Office Administrator. The applicant must be able to work 7am-3:30 am Monday to Friday. References will be verified. Position Summary: Sources out items required for production and maintenance of plant and equipment. Actively involved with various administration and accounting functions. Major Responsibilities/Duties: Issue purchase orders and follow up re: confirmation of delivery ~ daily Generate “PO ETA REPORT” ~ weekly Request quotes from vendors Update ACCPAC with new items and pricing Maintain accounts payable vendor listing (ASL) Create receiving slips from goods received and match to supplier invoices Initiate vendor scorecards Maintain vendor returnables Meet with vendors Maintain vendor “certificate of analysis” on raw materials Continually source out new products and price saving options Maintain vendor contract expiry (ie. Cintas, Xerox) Maintain monthly pricing revisions and update resources in LP5 Maintain plastisol/compound formulation costs and update in LP5 Update pricing as needed in production database Lead on Maple box pricing and quoting Lead on maintaining resources (raw materials, pricing, inventory, reorder levels) Maintain shared “purchasing”, “service” and “maintenance” calendars with the plant manager, maintenance manager and shipping/receiving Entry of manual invoices into accounting system Maintain vendors in accounting system Lead on RMA’s Lead on CARM portal (payments to CBSA) Maintain all files for invoices and payments Payments by credit card and pre-authorized debit Communicate with vendors re: any discrepancies and payment schedules Assist with capital assets Lead on database (creating, revising, updating, correcting) Lead on phones, xerox and postage Open and distribute mail Maintain office and computer supplies IT support, if required Lead on bar code labels Reportable Substances (1 year) - Maintain data throughout the year, - Yearly report Compound/media pricing (for sales) Schedule any building services, as directed (window cleaning, painting, etc). ACCPAC transfers of invoicing from database Electronic bank deposits Post customer payment receipts Day end processing and batch posting Maintain (in “shares”) discontinued parts report – Remind all Quality and maintenance administrative support, if required Qualifications: Education in Accounting / Purchasing is prefered. Previous experience in Accounting / Purchasing is required. Experience in the manufacturing industry is a strong asset. Strong negotiation and communication skills. Proficiency with accounting software (experience with AccPac/Sage is an asset) Detail-oriented with excellent organizational and problem-solving abilities. Knowledge of manufacturing processes is a plus. We appreciate the interest of all applicants, but will only interview candidates whose skills, experience and qualifications best meet the requirements of the position. We are committed to equity in employment and equitable hiring practices. We will make reasonable accommodation (must be requested), based on any of the human rights protected grounds, to support candidates to participate in the hiring process. This job ad is available in alternate formats upon request. Pay: $65,000.00 per year Benefits: Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking RRSP match Vision care Wellness program Work Location: In person

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