Purchasing Clerk

This position will provide a wide range of administrative services for Procurement Services. Responsibilities will include purchasing card (“P-Card”) administration including monthly compliance monitoring, expense policy compliance, freight and fuel chargebacks and administrative support on other procurement related systems. MAJOR DUTIES & RESPONSIBILITIES Processes P-Card applications, P-Card administration within banking and reconciliation software including account closure and suspension. Processes monthly statements from P-Card users. Performs monthly compliance check on P-Card statements for adherence to Purchasing Handbook guidelines for use. Identifies and investigates source of errors, confirming the correct information. Liaise with affected department and Finance regarding non-compliance for resolution of P-Card issues. Reviews Executive travel expense claims for compliance prior to senior level approval. Receives and allocates cost chargeback on department P-Card, freight and fuel card invoices. For asset disposal, creates postings for internal and auction sites to advertise furniture and equipment for sale and re-use. Manages TRU Re-Use site in coordination with Distribution Services. Maintain relevant digital files and records. Collects, sorts, and distributes departmental mail. REPORTS TO Director, Supply Chain Management QUALIFICATIONS EDUCATION: 2-year Business Diploma or equivalent EXPERIENCE: Two (2) years’ related experience including one (1) year experience performing compliance reviews. SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB Ability to perform word processing at 45 wpm Ability to deal courteously and tactfully with others Ability to communicate effectively both verbally and in writing Knowledge of Microsoft programs including excel and word Familiarity with web-based applications WORKING CONDITIONS Sitting at a desk for long periods of time General office conditions Ability to lift weights up to 5 kg

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