Purchasing Assistant

Job Summary: Compiles information and records to prepare purchase orders for procurement of material by performing the following duties. Essential Duties and Responsibilities : Verifies classification system and specifications of purchase requests. Maintain working knowledge of Steel Grip products, specifications, and procedures. Process "Purchasing Change" form and document information. Maintain effective filing system for all purchasing related documentation. Search inventory records or warehouse to determine if material on hand is in sufficient quantity. Consult catalogs and interviews suppliers to obtain prices and specifications. Prepare invitation of bid forms and mails forms to supplier firms or for public posting. Prepare purchase orders and send copy to supplier and department making the request. Work with suppliers to resolve issues with defective materials. Conduct regular stock checks and reconcile discrepancies. Participate in year-end inventory process. Compile records of items purchased or transferred between departments, prices, deliveries, and inventories. Compute total cost of items purchased. Compare prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers or mail order firms. Verifies bills from suppliers with bids and purchase orders and approves bills for payment. Other duties as assigned. Education and/or Experience : Associate’s degree 2+ years’ experience with purchasing experience and/or training required Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attention to detail Strong working knowledge of Microsoft Office products. Displayed competency on operating machinery Ability to perform advanced mathematical skills Ability to communicate effectively both verbally and written Ability to read and comprehend details directions Ability to work independently with effective decision-making abilities Competencies : To perform the job successfully, an individual should demonstrate the following competencies: Oral Communication - Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilitie…

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