Project Manager | Design Operations

About Hibou Design Hibou Design & Co. is a Montreal-based luxury residential interior design studio specializing in full-service design, renovations and thoughtfully curated interiors. Our multidisciplinary team manages projects from conceptual development through procurement, construction coordination and final installation. As our studio continues to grow, we're looking for a highly organized, proactive Project Manager to lead the operational execution of our projects and support our design team. The Role The Project Manager oversees project timelines, team coordination, financial performance and client communications across multiple residential design projects. Working closely with the Principal and Design Leads, this individual ensures that projects run efficiently, deadlines are respected, budgets are monitored and team members have the direction and resources needed to deliver exceptional work. Key Responsibilities Project Management & Operations Develop and manage project schedules, deliverables, assignments and dependencies in Asana. Oversee projects through preliminary design, conceptual development, realization and construction coordination. Lead weekly production meetings, coordinating resources and priorities with Design Leads. Proactively resolve scheduling conflicts, delays and operational challenges. Team Leadership Directly manage, mentor and support the Design Coordinator and Procurement Specialist. Establish clear expectations, monitor performance and ensure accountability. Oversee construction coordination and procurement workflows, ensuring timely project execution. Identify opportunities to improve systems, processes and team efficiency. Financial Management Maintain project budgets and monitor allocated hours, billables and profitability. Review timesheets and prepare monthly billing summaries. Forecast project costs to completion and identify potential budget overruns. Prepare consolidated financial and project performance reports for the Principal. Client Communication & Reporting Manage operational client communications and weekly project status updates. Coordinate presentations, meetings, project milestones and client approvals. Maintain visibility into contractor progress, procurement timelines and outstanding project issues. Proactively escalate risks and recommend solutions. Ideal Candidate Required 5+ years of relevant experience in project management, preferably within interior design, architecture, residential construction or professional services. Demonstrated experience managing multiple concurrent projects and coordinating multidisciplinary teams. Strong financial skills, including budget management, billable-hour tracking and project forecasting. Experience supervising, coaching or leading team members. Excellent organizational skills and ability to manage competing priorities independently. Proficiency with project-management software and Excel or Google Sheets. Strong client communication, leadership and problem-solving skills. Excellent professional French communication skills. Preferred Experience in high-end residential design or renovation. Proficiency with Asana and QuickBooks. Understanding of design development, procurement and construction coordination. Education in project management, design, architecture, construction management or business. Professional English communication skills, where justified by the position's client communication requirements. Who You Are You're a natural organizer and confident leader who enjoys bringing structure to creative environments. You anticipate problems, take ownership, communicate clearly and know how to hold people accountable while maintaining positive working relationships. You are financially minded, solutions-oriented and comfortable operating independently in a fast-paced, growing business. Above all, you're someone who makes the people around you more effective. Why Join Hibou? Join an established, growing design studio where you'll hav…

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