Project Management Specialist - Planning and Construction

The Project Management Specialist is responsible for providing operational, administrative, and technical support across major and minor building and grounds projects, including new construction, renovations, furniture procurement, signage, and facility repairs. This role focuses on maintaining meticulous data gathering, project tracking, and accurate documentation across all planning, design, and construction activities to keep projects organized and on schedule. Additionally, the Project Coordinator assists the Facilities Management Division with periodic facility audits, project tracking, and preliminary cost estimation. The ideal candidate possesses a solid understanding of project workflows, schedule tracking, milestone monitoring, and quality control support. Responsibilities also include facilitating the project close-out process by coordinating inspections, tracking punch list completion, and organizing as-built documents and submittals. The salary for this position begins at $74,500.00 and is commensurate with education and experience. Why you’ll love Sinclair: The following are some of the benefits that professional staff with Sinclair College receive: Tuition Waiver for You and Your Family: Employees and eligible dependents can take advantage of tuition-free access to Sinclair courses and programs. Generous Retirement Benefits: Build your future through participation in OPERS, including a 14% employer contribution. Exceptional Time Off: Enjoy more than four weeks of vacation and personal leave, more than three weeks of sick leave annually, and 14 paid holidays each year. Health Benefits That Work for You: Choose from competitive medical, dental, and vision plans designed to support you and your family’s health and well-being. Peace of Mind for the Future: Full-time employees receive employer-paid life insurance and long-term disability coverage. Professional Growth Opportunities: Continue your education and career development with tuition reimbursement and ongoing professional development support. Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success. *SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities Stakeholder Coordination: Collect technical information and facilitate seamless communication between end-users, administration, and contract consultants for both major and minor projects Planning & Budgeting Assistance: Support long-range planning efforts, including budget estimation for Capital and Small projects, and assist with planning and reporting documentation for state regulatory boards (e.g., Ohio Department of Higher Education) Records & Document Management: Obtain, review, and process drawings, manuals, and records from architects and contractors to document changes from new construction, renovations, and repairs Project Lifecycle Coordination: Organize project planning, track critical milestones, and monitor cost controls to ensure projects stay on schedule and within budget from initiation to completion Logistics & Relocation: Coordinate the logistics of moving end-users to temporary spaces during construction and facilitate their final relocation back into the newly renovated areas Design & Consultant Oversight: Coordinate and review the work of external consultant architects and engineers, ensuring their designs, specifications, and drawings meet institutional standards Other Duties: Perform other related duties as assigned to support the goals of the facilities department Requirements Minimum of an associate’s degree in field related to construction, engineering, or architecture required Candidate must be able to obtain an associate’s degree within three months of hire Minimum of ten (10) years of related experience required Project management skills and knowledge of construct…

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