Project Coordinator

Company Overview Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we have established ourselves in the industrial, commercial, and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright, and related services. Patrick Mechanical is a growing, dynamic, and innovative mechanical company with an extensive fleet of skilled workers allowing us to offer services all over Northern Ontario. We are loyal to our customers, providing efficient and cost-effective products and services. Why Join Patrick Mechanical Limited? Opportunity to lead and contribute to high-quality mechanical projects within a growing organization Competitive compensation and benefits package Exposure to diverse, technically challenging industrial and mechanical work Key role with collaboration across operations, project management, and field teams Supportive, safety-focused, and team-oriented work environment Position Summary The Project Coordinator supports the planning, coordination, and execution of projects by assisting project managers and project teams with scheduling, documentation, communication, and administrative tasks. This role helps ensure projects are delivered on time, within scope, and in alignment with company standards, safety requirements, and stakeholder expectations. The Project Coordinator plays a key role in maintaining project organization and information flow. Key Responsibilities Project Planning & Coordination Support project planning activities, including schedules, task tracking, and resource coordination Assist with maintaining project timelines, milestones, and deliverables Track project progress and flag risks, delays, or issues to the Project Manager Support coordination of project meetings, site visits, and work activities Documentation & Reporting Prepare and maintain project documentation including schedules, meeting minutes, logs, and status reports Organize and manage project files, drawings, contracts, and correspondence Maintain document control and version tracking in accordance with company procedures Support preparation of progress reports for internal and external stakeholders Communication & Stakeholder Support Act as a point of contact for project‑related communication under the direction of the Project Manager Coordinate communication between internal teams, contractors, vendors, and clients Distribute project updates, schedules, and instructions as required Assist with tracking and responding to project inquiries or requests Cost, Schedule & Resource Support Assist with tracking project costs, purchase orders, and invoices Support budget monitoring and basic cost reporting Track materials, equipment, and resource allocation for projects Coordinate with procurement, finance, and operations teams to support project needs Health, Safety & Compliance Support Support compliance with health, safety, environmental, and regulatory requirements Assist with tracking safety documentation, permits, and certifications Ensure project documentation aligns with company policies and standards Change Management & Issue Tracking Log and track change requests, RFIs, and action items Support change documentation and approval workflows Assist with issue resolution tracking and follow‑up Continuous Improvement & Support Support implementation of project management tools, systems, and templates Identify opportunities to improve coordination, communication, and project processes Assist Project Managers with ad‑hoc tasks and special initiatives Qualifications & Experience Post‑secondary education in project management, engineering, construction management, business, or related field preferred 3–5+ years of experience in project coordination or project support roles Experience in industrial, construction, mining, engineering, or multi‑site project environments an asset Familiarity wit…

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