Procurement & Vendor Management Manager

Procurement & Vendor Management Manager Location: Onsite – Pleasanton, California Reporting to: Chief of Staff At STN , we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation. As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact. Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology. Overview Scope of spend owned: Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics Compute and infrastructure supply agreements supporting the GPU-as-a-Service business Partners closely with: Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization. Key Responsibilities Responsibilities – Procurement for Resale Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing Responsibilities - Internal Procurement for Services & Corporate Spend Own intake-to-purchase for internal requests and run competitive sourcing (RFI, RFP, RFQ, bid evaluation, award recommendations) for material purchases Develop category strategies for major spend areas, using market benchmarks and should-cost analysis to test vendor pricing Negotiate SaaS, professional services, contract labor, and recurring service agreements, and maintain a renewal calendar that drives negotiations well before auto-renewal Right-size recurring spend through license true-downs, tier changes, and tool consolidation, and bring shadow IT and off-contract spend into the approved process Provide the commercial position to Legal on MSAs, SOWs, order forms, data processing terms, and security addenda, and partner with Finance on budget, accruals, capex versus opex treatment, and forecasting Write and maintain the procurement policy (approval thresholds, delegation of authority, bidding requirements, exceptions) and enforce three-way match with Accounts Payable Set savings targets with Finance, track realized savings against budget, and report results to the Chief of Staff on a regular cadence Responsibilities – Internal Procuremen…

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