Procurement Supervisor

General Summary The Procurement Supervisor is responsible for supervising the procurement staff and coordinating daily procurement operations. This position oversees workflow, conducts and administers complex, high-risk, and high-value procurements, provides guidance, quality assurance, and supports the acquisition of construction services, professional services, and other services. Working under the direction of the Director of Procurement, the Procurement Supervisor ensures procurement activities are completed efficiently and in compliance with policies and applicable state and federal requirements. EssentialSupporting Responsibilities The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Essential Responsibilities: Provide direct supervision, coaching, training, and performance management, for Procurement staff. Coordinate daily procurement operations, assign work, establish priorities, and monitor workflow to ensure timely and accurate completion of department activities. Manage procurement activities from planning through contract award for construction, professional services, goods, and other services, including complex, high-risk, and high-value acquisitions. Provide guidance to staff regarding procurement processes, contracting requirements, and best practices. Review procurement requests, scopes of work, solicitation documents, recommendations, and contract actions to ensure compliance, consistency, competition, and organizational risk mitigation. Lead or support solicitation development, vendor negotiations, contract administration activities, change order reviews, and procurement-related issue resolution. Ensure procurement activities meet quality assurance standards and documentation requirements, and maintain complete, audit-ready procurement files and records through direct work and review of teamwork. Support Disadvantaged Business Enterprise (DBE) compliance activities and assist with applicable federal reporting and documentation requirements. Identify procurement risks, compliance concerns, and process improvement opportunities and recommend corrective actions to the Director of Procurement. Build and maintain productive working relationships with District employees, vendors, contractors, consultants, funding agencies, and external stakeholders while ensuring fair, ethical, and compliant procurement practices. Supporting Responsibilities Monitor regulatory and industry developments affecting public procurement and recommend improvements to procurement procedures, standards, and practices. Participate in cross-functional teams, organizational initiatives, audits, and special projects. Assist in the development and implementation of procurement procedures, training materials, and process improvements. Supervisor Responsibilities Provides direct supervision and leadership to Procurement staff, including onboarding, work assignment, performance management, coaching, and corrective action activities in coordination with Human Resources and the Director of Procurement. Fiscal Responsibility Responsible for ensuring procurement activities comply with District procurement authorities, contract requirements, funding source requirements, and procurement policies. Supports contract administration and procurement compliance activities but does not have independent budget authority. Competencies for Successful Performance of Job Duties Knowledge: Procurement, purchasing, contract administration, and vendor management principles and practices. Applicable laws, regulations, policies, and procedures governing procurement and contracting activities. Principles of contract negotiation, compliance monitoring, and organizational risk management. Principles and practices of employee supervision, performance management, …

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