Procurement Specialist
Western District of TexasPosition Overview Position: Procurement Specialist (Information Technology) Closing Date: October 23, 2026 Starting Salary: $55,171 - $75,776 (CL 26 -27) Depending on experience and qualifications. {Transfers within the Judiciary will be considered for a salary match up to the CL 27.} Location: San Antonio, Texas The Office of Information Technology for the United States District Court, United States Probation Office, and United States Pretrial Services Office for the Western District of Texas is currently seeking qualified applications for the position of Procurement Specialist. Procurement specialists perform and coordinate administrative, technical, and professional work related to ensuring that court units are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and internal controls. Procurement Specialists may lead the work of procurement services technicians or administrative support staff; however, their responsibilities do not typically involve formal supervisory responsibilities. Procurement Specialists perform advanced procurement activities requiring advanced knowledge of procurement policies and practices. Advanced procurement activities include preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase documents. The incumbent maintains a Contracting Officer certification. Responsibilities Maintain Contracting Officer certification by completing biennial continuing education requirements. As Contracting Officer, process and sign purchase orders and contracts for the purchase of products and services in the technology department. Ensure purchases are authorized, funding is available, the appropriate delegations of authority exist, and adequate competition takes place in accordance with the estimated dollar value of the procurement. Provide contract administration and oversight including record keeping to track expenditures. Ensure files are established and maintained for every solicitation, contract, and purchase action and are in compliance with the Guide to Judiciary Policy and local internal controls. Develop a variety of reports based on historical and current data, including statistics on procurement activities. Research procurement, administrative, and operational questions, problems, trends to identify areas for efficiencies/improvements. Evaluate requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining availability of funds for items being purchased. Prepare reporting mechanisms to track expenditures for the department. Coordinate the efforts of various entities to ensure timeliness of complex purchase orders and contracts. Conduct product and project research, and prepare and present findings and recommendations. Make procurement recommendations for cyclical replacement of accountable property. Research, analyze, and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Prepare specifications, solicitations, and Requests for Quotes (RFQs). Research products and equipment and prepare specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors and discuss evaluations and review with requestors and subject matter experts, as applicable. Negotiate with vendors for the best price over contracted services and purchases. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Establish and maintain sound professional relationships with suppliers. Resolve issues (e.g., pricing, quality, timing, claims, contract disputes, etc.) associated with terms and conditions of service agreements. Procure supplies, …